Youth Programs Manager Job Description
Baltimore Yearly Meeting is Hiring Our Next Youth Programs Manager
Baltimore Yearly Meeting is now accepting applications to fill the position of Youth Programs Manager. The Baltimore Yearly Meeting (BYM) Youth Programs are religious education programs carried out in a diverse inclusive community. The BYM Youth Programs Manager engages in the ministry of empowering BYM children, youth, and Friendly Adult Presences to safely work, play, learn and worship in a creative spiritual community.
The Youth Programs Manager is responsible for the implementation of a year-long program of weekend Quaker conferences, meetings, and retreats for the junior high/middle school and senior high youth of the Yearly Meeting. This is a three-quarter time position and the weekly work schedule will vary considerably. The position requires extensive weekend work. Weekend-long conference participation with adolescents at sites that do not have sleeping or bathing facilities is a regular component of the position. Sleeping on floors, occasionally outdoors, is routine. Additionally, day-long, weekend meeting participation is required. These conferences and meetings are held at sites throughout the Yearly Meeting territory (the District of Columbia, Virginia, Maryland, southern Pennsylvania, and parts of West Virginia).
To apply please send a resume, cover letter of interest, three references and permission to do background check to email@example.com. Applications received by March 16, 2020 will be given preference in consideration, but applications will be accepted until the position is filled. The complete job description is available at www.bym-rsf.org/what_we_do/committees/youth/ypmjob.html.
Baltimore Yearly Meeting Job Description
Youth Programs Manager
Reports to: Associate General Secretary
FLSA Status: Part-time, Salaried, Exempt
Approved by: Youth Programs Committee – 01/18/20
Approved by: Supervisory Committee – 01/25/20
JOB SUMMARY: The Baltimore Yearly Meeting (BYM) Youth Programs are religious education programs carried out in a diverse inclusive community. The BYM Youth Programs Manager (YPM) engages in the ministry of empowering BYM children, youth, and Friendly Adult Presences to safely work, play, learn and worship in a creative spiritual community.
The YPM implements the goals, directions, and policies set by BYM’s Youth Programs Committee (YPC) in consultation with the General Secretary for the successful operation of the program. Working in close cooperation and collaboration with YPC, the YPM is responsible for implementing a year-long program of weekend Quaker conferences, meetings, and retreats for the junior high/middle school and senior high youth of the Yearly Meeting. The YPM reports to and is supervised by the Associate General Secretary. The YPM provides support for and works collaboratively with the Nuts and Bolts Committee of Young Friends. The YPM is an ex officio member of the YPC and of the Program Committee. The YPM receives oversight, assistance, nurture, and support from the YPC.
GENERAL POSITION INFORMATION: The Youth Programs Manager is a three-quarter time position. The weekly work schedule will vary considerably. The position requires extensive weekend work. Weekend-long conference participation with adolescents at sites that do not have sleeping or bathing facilities is a regular component of the position. Sleeping on floors, occasionally outdoors, is routine. Additionally, day-long, weekend meeting participation is required. These conferences and meetings are held at sites throughout the Yearly Meeting territory (the District of Columbia, Virginia, Maryland, southern Pennsylvania, and parts of West Virginia).
DUTIES & RESPONSIBLITIES consist of the following:
Youth Programs Committee:
- Works collaboratively with and provides assistance to the YPC , especially in the implementation of policies, procedures, and programs developed and approved by YPC
- Assists YPC and its program component through communication and by being a liaison with the wider Quaker community, including the BYM office
- Manages the safety of Youth Programs events
- Understands and helps to implement the BYM Youth Safety Policy
- Attends meetings of the Youth Safety Policy Working Group
- Maintains all essential records relating to health and safety standards, keeping appropriate information for the required period
- Works with YPC, its subcommittees, and NBC on the creation of the annual youth programs budget
- Works with YPC, Young Friends (YF), and the Comptroller to ensure spending is within budgetary allowances
- Effectively communicates the YPC programs, policies, and procedures to others
- Maintains the Youth Program calendar and supports YFs and YPC in calendar-setting
- Maintains and, as needed, retrieves records of the YPC and its programs
- Develops and maintains resource data relevant to the programs
- Performs clerical duties in support of YPC and the BYM office in coordination with the Associate General Secretary.
- Assists YPC and YF with wider BYM communication efforts (Interchange, etc.)
- Consults with the Development Director as needed on YPC fundraising issues
- Conducts annual program evaluation after last retreat of the school year
- Coordinates with and works with other adult youth workers, especially at conferences
- Serves as conference Designated Friendly Adult Presence as necessary
- Attends and participates in Junior Young Friends (JYF) and YF conferences
- Provides event information and materials to parents and local Meetings
- Responds to parent communications
- Mentors YFs and JYFs, especially on Quaker practices and procedures
- Facilitates exploration of Quaker thought and practice, especially for new attendees
- Facilitates ongoing connections with people in Meetings
- Provides ideas and planning for service projects; help students complete service hour forms
- Works to involve families in the JYF and YF programs
- Maintains and transports program materials to and from conferences.
Junior Young Friends:
- Plans for quality programmatic content at JYF conferences
- Creates and distributes electronic conference announcement before every conference
- Supervises the work of the Junior Young Friends Program Assistant
- Supports and assists YF conference and food planners to ensure quality programmatic content at conferences, as well as supporting logistics like FAP recruitment for each conference
- Attends Nuts and Bolts Committee of Young Friends (NBC) retreats
- Distributes electronic conference announcement before each conference
- Communicates and follows up with YF NBC members, especially the clerks, on issues that involve Young Friends conferences, business or program
- Follows up with and assists teen volunteers to help them follow through on their responsibilities (e.g., planning conferences, business meeting decisions, website maintenance)
- Attends week-long Annual Session and leads the YF program there
- Ensures that information is provided to the BYM web manager to keep the BYM website updated
- Attends Quaker gatherings beyond BYM as requested (e.g., Friends General Conference, gatherings of other Yearly Meetings)
- Attends BYM Program Committee meetings, staff and Interim Meetings, YPC, YPM Subcommittee and other YPC subcommittee meetings as needed
- Works with YPC to provide training for adult volunteers (Friendly Adult Presences)
- Attends training programs or courses as approved by the Associate General Secretary
- Maintains up-to-date documents describing procedures specific to the YPM position.
- Visits each BYM camp each summer to advertise JYF and YF programs to campers and their parents
- Performs other duties as assigned
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Strong communication skills (written and verbal)
- Ability to mentor, support and relate to adolescents as they grow into adulthood within a diverse and inclusive Quaker community
- Strong collaborative skills in working with other adults involved with the program
- Ability to work within a consensus-based process used by youth and adult participants of the weekend conferences
- Experience with the Religious Society of Friends (Quaker) worship, processes and business practices
- Computer literacy including ability to use Microsoft Word and Excel, and database software
- Ability to multi-task and remain both calm and observant in hectic environments
- Ability to move and lift heavy equipment and boxes, and sleep on the floor or ground
- A driver’s license and clean driving record
- A background check conducted by BYM is required for employment
SALARY AND BENEFITS: BYM endeavors to provide salaries and benefits in line with those of other similar positions in the not-for-profit sector in the Washington, DC metropolitan area. The salary is commensurate with qualifications and experience. Benefits include: health and dental coverage; long-term disability insurance; term life insurance; eleven paid holidays; annual, personal, medical, maternity/paternity and adoption leaves; and a retirement contribution.
NON-DISCRIMINATION: BYM is an equal opportunity employer and does not discriminate in hiring based on race, gender, gender identity, sexual orientation, disability, marital status, age, or national origin.
PHYSICAL DEMANDS: Candidates must be able to drive. Weekend and overnight travel is required. Includes sleeping on benches or the floor at local Friends meetings. The physical demands described in the duties and responsibilities are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: BYM has a relatively small staff and depends heavily upon volunteers and committee members to accomplish its work. Staff members are expected to work cooperatively with volunteers and committee members.
The BYM office building and grounds are smoke, drug, alcohol, and weapon free.
This document describes the position currently available. It is not an employment contract. Baltimore Yearly Meeting reserves the right to modify job duties or job descriptions at any time.