Youth Safety Policy Working Group Annual Reports

The text of recently received Annual Reports are below, with the most recently received at the top and older reports below. To jump to a particular report, simply click the year listed below.

2014 Report 2015 Report 2016 Report

2016 Annual Report

The Youth Safety Policy Working Group (YSPWG) is under the care of the Trustees. It meets at least once per year to review the current Youth Safety Policy and to discuss any youth safety concerns that may have arisen. The working group consists of staff and representatives of committees involved in youth and camp programs as well as the General Secretary, Presiding Clerk, Clerk of Supervisory and a representative of Trustees.

The working group had meetings by conference call on 2/11/2016 and 3/16/2016. In those meetings, we heard reports from each of the committees that provide youth programs as well as from the General Secretary. No relevant incidents were reported for the preceding year, and no proposals for revisions of the policy were made.

In the reports, we did hear:

  • Suggestions for improvement in the background check process, which staff will address.
  • The Youth Programs Committee has been discussing how mental health issues affect its programs and getting training for mental health first aid for staff and volunteers.
  • Though not a big problem, Junior Yearly Meeting has some minor challenges with sign-in/sign-out procedures as well as planning staffing when it’s hard to predict how many children it will have in each age group. It is exploring program changes to help increase flexibility in staffing. The fluidity of staffing also poses challenges for training. Youth Programs Committee faces a similar challenge with Friendly Adult Presences.
  • The General Secretary and Trustees have been exploring acquiring legal counsel for the Yearly Meeting for a variety of issues, including helping to ensure that we stay up-to-date on state laws relating to youth safety.
  • A reminder that the policy includes a provision for allegations of behaviors outside of Yearly Meeting activities that raise concerns.
  • A reminder that the policy provides a process for responding to allegations that have been made. Training on the Youth Safety Policy should cover this process.
  • Forthcoming revisions to the Employee Handbook may suggest conforming changes to the Youth Safety Policy next year.
Ken Stockbridge (Patapsco), convenor

2015 Annual Report

No report received.

2014 Annual Report

No report received.