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Youth Programs Committee



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The Youth Programs Committee consists of eight to ten adults nominated by the Nominating Committee and appointed by the Yearly Meeting. Other members are the Young Friends Conference Clerks, the Young Friends Yearly Meeting Program Planners and two Young Friends appointed by the Young Friends Conference Business Meeting. The regional youth coordinators, the Yearly Meeting YouthQuake representative, the Coordinator(s) of Junior Young Friends, and the Youth Secretary are ex officio members.


The Youth Programs Committee oversees and coordinates all Yearly Meeting youth programs—for junior high/middle school and high school youth, with the exception of the Camping Program and Junior Yearly Meeting. It provides advice and support for the Youth Secretary. To do these things the Committee will:

  1. Recruit and mentor adults in Baltimore Yearly Meeting who have a leading to work with Young Friends in the Yearly Meeting.

  2. Support the Youth Secretary in the coordinating and communicating with Junior Yearly Meeting and other Yearly Meeting Committees involved in youth programs.

  3. Ensure that the Young Friends Handbook is reviewed on a periodic basis (at least every three years) by the Young Friends Executive Committee and revised as needed. The Youth Programs Committee will review sections of the Handbook that pertain to the spiritual and physical well being of the Young Friends and suggest revisions as needed. All revisions to the Young Friends Handbook will be approved by a Young Friends Conference Business Meeting.

The Young Friends Yearly Meeting Planners serve on the Program Committee. Every three years, according to the YouthQuake cycle, the Youth Programs Committee recommends the name of an adult to the Nominating Committee for appointment by the Yearly Meeting to serve a three-year term as the Yearly Meeting representative to the YouthQuake Planning Committee.


The Young Friends Executive Committee is nominated and appointed by the Young Friends Conference Business Meeting. To encourage youth to take an active part in the affairs of the Yearly Meeting, the Young Friends Executive Committee Clerk is expected to participate in Interim Meeting. Details of the procedures of the Young Friends Executive Committee and Young Friends Conferences can be found in the Young Friends Handbook, available from Baltimore Yearly Meeting.

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Manual of Procedure, July 2004, p37-38

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Advance Report - 2008

This past year has been one of both triumphs and challenges for our Committee and the youth programs of the Yearly Meeting. The voices we have heard during this time unite us in our belief that the wider Yearly Meeting yearns to hear of our entire experience so we can more fully understand the program, our children, and the challenges before us. As a Yearly Meeting we have begun to collectively discern on issues concerning our youth. Our intention here is to share, with concern and care, what we have learned and endured so our Committee’s experience is not lost as we hold these issues, experiences, triumphs, and turmoil in the sacred Light that unites us. We ask you to understand that the refusal to share in the printed Yearbook our last annual report, and the manner in which that refusal was communicated to us, leaves us feeling very vulnerable as we prepare this. While we understand the importance of maintaining a healthy environment and not publicly sharing criticisms of staff or one another, we also understand the need to clearly state when relational problems create distrust between the adults and children as well as the need to publicly affirm our youth when they are following the trusted practice of Quaker business.

The triumphs we feel include that we have helped to provide five (5) conferences for our high school aged Young Friends (YFs) and are seeing our families return to this growth-inspiring program. We have continued to work with a talented and dedicated group of families to ensure that there were three (3) conferences for our middle school aged Junior Young Friends (JYFs), a program that had nearly ceased to exist over the past several years. During this past year we helped the Young Friends Executive Committee (Exec) teens meet an additional three (3) times to address many of the issues we have discussed as adults. We began the long and thoughtful process of working with Young Friends to review their entire Handbook and carefully consider the relationships and processes described. In addition to the direct youth program care, we also took advantage of Pendle Hill offerings, sending four teens and our own Clerk to a clerking workshop there as well as sending several representatives to the Friendly Adult Presence (FAP) workshop. We wrote numerous letters in response to individuals and Monthly Meetings who addressed concerns related to our teens. To do all of this, we met ten (10) times as a full committee. In addition, subcommittees met between 3 and 7 additional times; most committee members serve on two (2) subcommittees. Our meetings were teleconferences, at Interim Meeting, at Annual Sessions, weekend long with YFs, and pot luck & swimming in one another’s homes.

Members of our Committee developed a complete FAP training program. This was done without the benefit of support staff or materials previously used in FAP training. Our first FAP training workshop, from Committee approved content, occurred at annual sessions. Another difficult task to accomplish, without benefit of staff support, was the review of our program’s needs and reflection of those needs in an updated youth secretary job description. Our new structure of subcommittees – Youth Secretary, FAP, Young Friends, and Junior Young Friends – made this work possible. This past fall, the offer of assistance by Ann Whittaker to handle many of the logistics involved with conferences has made our jobs much easier. We are deeply thankful for her assistance, knowledge, experience, and support.

Much of the time and energy of the committee in 2007 was dealing with the impact of the letter written and sent in Third Month by the former clerk of BYM. This letter affected our teens, our Committee, Monthly Meetings, families - the whole Yearly Meeting community. The events shared in the letter were in some instances inaccurate and in a number of instances overstated. Finding a manner in which to respond that did not appear critical of a former clerk, who was no longer present, proved to be incredibly difficult. This difficulty was magnified as we watched the consequences that befell the teens and our program as many in the Yearly Meeting community took the letter’s description of events as full Truth. The letter’s exclusion of information provided by both teens and adult youth workers was difficult to explain to our teens and to ourselves. Many of us were left wondering how we could advocate for a strong youth program within BYM when we believed the Yearly Meeting leadership was not willing to hear the voices of those who have worked with our youth or the first-hand voices of many of our youth and young adult leaders.

With the help of BYM’s Ministry and Pastoral Care Committee, we as a committee began to address the reactions to the Clerk’s letter by arranging a Listening Session in Sixth Month. This first step began a healing process for many. Our Young Friends and Young Adult Friends participated and brought their experiences. Most of these voices were strong supporters of the program and identified it as a vital element in their development, especially as Quakers. The older adults’ participation brought a wider array of opinions, fears, ideas, and experiences. All voices were heard with respect and care. This sharing and listening continued with our Committee’s convening of several interest groups at Annual Sessions.

We are addressing the issues concerning our youth and the needs in our Yearly Meeting for a strong youth program for adolescents. Both the support and ideas that have been shared with us have been deeply appreciated. Our program works to teach, by example and experience, Quaker process and practice. Our Young Adult Friends often speak in support of our program and credit it for helping them develop as Quaker adults. Their testimony inspires and encourages us, especially as we address the issues that today’s world and our own diversity brings to our teens’ lives. We remain concerned, however, that there are segments and individuals within our Yearly Meeting that can not or do not support our program. This concern is exemplified in a letter to the Committee in the fall from the BYM leadership notifying us that last year’s annual report would not be published in the Yearbook. While this decision was made because the wording of the report was deemed to be critical of staff, the letter notifying us of the decision stated that “The Young Friends and YPC have recently made it very clear to the wider community that they do not appreciate the feeling of having misdeeds publicly highlighted about them, even when true.” We strongly deny this statement and are disheartened by it, especially in light of the Young Friends’ participation in all open activities and our Committee’s efforts to create open and honest discussions.

In addition to addressing the former clerk’s letter, our Committee began the difficult work of trying to address the issues of trust between the adults and teens that created havoc in our YF community. The year was one of transitions; it began with the resignation of the Youth Secretary and the cancellation of the first YF conference as a result of procedural chaos on the part of some adults involved with the program. Meeting jointly with Exec for a weekend in First Month, we worked with them to reflect on the past and discern alternate ways to address issues in the future. Ideas and concerns that were shared by the wider Yearly Meeting were fully considered by both the teens and the Committee. The Young Friends continued throughout the year to work together and took on full responsibility for the planning and care of their community. We worked to find clarity in our role as a program committee in relationship with program staff.

Friends, our youth have a much stronger program and community today than they have had in recent years. Our Committee is doing much better and is seeking healing and strength. While we carry the blessings, scars, and teachings of the past with us, we work in the “here and now” for our teens, families, and Yearly Meeting. We are blessed to work with tomorrow’s leaders and invite others to consider joining us in this blessed task.



Advance Report - 2007

Communication and accountability were main themes of 2006 for the Youth Programs Committee. From oversight for the Young Friends in Ramallah (YFIR) trip, to the loss of the Junior Young Friends (JYF) Coordinator, to the ad hoc Youth Safety Committee or Youth Program Mission Committee, neither of which were convened, it was apparent that lack of clear communication and follow through existed, and without those accountability was missing.

In January 2006, YPC realized that we had not been providing oversight to the YFIR program, incorrectly assuming that the YFIR Advisory Committee was fulfilling that role. Fortunately, this confusion of accountability was rectified, and we were able to assume our responsibility and provide the necessary oversight. From all accounts the YFIR trip was a powerful experience for all involved (see pages 109-115 from the 2006 Yearbook with the YFIR report).

In March, the JYF Coordinator was removed from the position without input from or the support of the Committee. We had requested that no action be taken on this until the Committee could discuss it. This request was not acted upon. The timing was particularly bad because Tom Fox had been murdered only a week earlier. This removal resulted in the cancellation of the final JYF Conference where our middle school adolescents could have gathered and mourned together.

Our committee tried to understand why the matter was handled this way and we looked to the Manual of Procedures for guidance. However, the relationship between Committees and staff was unclear. According to our Manual of Procedure, once a Yearly Meeting Committee creates a job description and gets approval and a budget for the position, only the General Secretary directs that staff person. Another issue that we encountered was that the Youth Secretary’s job description was significantly altered without the Committee’s knowledge or approval. The Manual of Procedure was unclear on this point as well. But the omission of our Youth Programs Committee from these processes created a very difficult situation. We have encouraged Supervisory Committee and others to look at the relationship between staff and their corresponding committee and consider making changes to the Manual of Procedures to make the relationships more clear.

Because there was no JYF staff support, the JYF program held only one of three planned conferences during the 2005 — 2006 program year. A group of parents and committee members undertook the work to ensure the program continuance in the fall of 2006, and the first JYF Conference of the year was a great success, with 24 youth present.

To better address the heavy work load, we formed the following four committees in September: Young Friends; Junior Young Friends; Youth Secretary; and FAP (Friendly Adult Presence). The subcommittees are not decision-making entities and can co-opt members as needed. Minutes from the subcommittees are distributed to the entire YPC so we are all equally informed as to what each subcommittee is doing. By the end of the year, the subcommittees were having their first or second meetings.

We carried into 2006 tasks from 2005 regarding Young Friends self-governance and safety. We waited to address these tasks as the Yearly Meeting had planned to convene an ad hoc Youth Safety Committee to formulate a Meeting-wide policy. This committee did not meet but was instead rolled into the ad hoc Youth Programs Mission Committee, which also did not meet. Thus, these issues went unresolved through 2006 until our sub-committees accepted some portions thereof in their charges.

The FAP Application Working Group developed detailed recommendations that involved a number of changes to the way FAPs were approved and trained. These changes were put into place without going through the proper processes of Committee approval. This created confusion around the role of FAPs, particularly at Young Friend (YF) conferences. FAPs were put in a position of enforcing rules that had been approved by neither Youth Programs Committee nor Young Friends. This created tension between FAPs and YFs because some of these rules contradicted the YF Handbook. While our Young Adult Friends (YAFs) worked many hours with the YFs to address this with the FAPs, our Committee acknowledged the need to develop and approve the training curriculum used for FAPs.

YPC requested a facilitated meeting with Committee members and the Youth Secretary after these events and after the Youth Secretary stated she felt unsupported by the Committee. While this meeting did provide opportunities to express feelings about some issues and identify specific problem areas, the Committee was either unable or unwilling to follow up on them before the Youth Secretary decided to resign.

There is no way to tell if any of the problems that YPC and YFs experienced in the fall of 2006 could have been avoided, or better handled, if the above mentioned YM wide ad hoc committees had met and made progress on their charges. We do know that the YF Executive Committee (Exec) of 2006-2007 has not shied away from its responsibilities.

At the fall conference, nine YFs were present for or participated in the smoking of marijuana. A YF reported this to YF Exec. Exec immediately took action, gathering facts and meeting with all the YFs involved. Exec met again as a committee after gathering facts, and decided that each of the YFs involved in smoking marijuana would have to meet with an appointed small clearness committee. Some of the YFs would not be allowed to attend another conference until the clearness process was completed. Exec was very intentional in their decision-making; they requested an extra Exec Retreat weekend to deal with this issue. The communication breakdown between YFs and YPC, the YFs and the YM office (Youth Secretary, Clerk, General Secretary), between FAPs and YPC, and between YPC and the Yearly Meeting exacerbated this situation. At the end of 2006, YPC was just hearing the facts about the fall YF conference. This information led YPC to request to join YFs for their January Exec Retreat. YFs welcomed this offer.

2006 was a very difficult and challenging year for many throughout the Yearly Meeting and for Youth Programs Committee in particular. As we have struggled through frequent meetings and continuing challenges, we remain mindful of the importance these programs have to the lives of our many young Friends for whom these conferences are a lifeline. As one mother said, (Young Friends) turns out to be the same for my son as it was for me, a touchstone for a Quaker hope...a new reality in the midst of a near-insane present reality.



--> Advance Report - 2006

Youth Programs Committee (YPC) of Baltimore Yearly Meeting (BYM) “oversees and coordinates all Yearly Meeting Youth Programs – other than camping programs and Junior Yearly Meeting – for junior high/middle school and high school youth…” Each year, there are 5 Young Friends conferences, 2 Young Friends Executive Committee retreats, and four Junior Young Friends conferences. As the Young Friends (YFs) are self-governing, we play a supportive/cooperative role for them and we support the Co-Coordinators of Junior Young Friends (JYFs). For 2005, there was an average of 54 YFs and 26 JYFs at each conference.

The year 2005 was a challenging and at times difficult year for YPC. The committee discovered just how large was the vacuum created by Tom Fox’s departure in 2004 from the committee and the BYM office. His contributions to the committee and as a FAP at conferences continue to be deeply missed. Near the end of the year, we also lost Abby Gaffron, one of our dynamic team of Co-Coordinators for the JYF program, who left to pursue studies in Colorado. Although we wish her well, her experience and gifts have been missed.

Youth Programs Committee met 5 times this year, three times at Interim Meetings and twice at Annual Sessions. We continue to be short of our 8 to 10 adult representatives, and Young Friends representation was often lacking at meetings. The frequent lack of Young Friends’ participation greatly inhibited our ability to make informed decisions on several important issues throughout the year.

We continued, in 2005, to labor over issues of Young Friends’ self-governance in preparation for the 2006 deadline for meeting insurance guidelines, and expanded exploration of this topic to include boundaries of adults (including FAPs) and Young Adult Friends in relation to the Young Friends and JYF communities. This was further complicated by the controversy surrounding the Yearly Meeting’s decision to no longer allow a Friend to serve as a FAP at conferences or in any other capacity with youth in the Yearly Meeting. Concern for the lack of YFs’ presence at YPC meetings along with a concern for the lack of structure at some conferences led YPC to write a minute requesting YFs to address these issues with a conference on self-governance, focusing specifically on issues of business meeting process, committee structure, membership, and participation.

The year 2005 saw our first-ever conferences with set limits on attendance for Young Friends due to a limited number of available FAPs. So far, this seems to be working out well. Requiring pre-registration for attendance went a long way toward making attendance more intentional for all YFs, parents, and FAPs involved. The FAP Application Process Working Group (consisting of the Youth Secretary, both Co-Clerks of YPC, Meg Meyer representing Supervisory Committee, Josh Riley representing Camping Programs, and Rosey Whitney representing YFs), worked hard during the first part of the year and helped to create a functional, if lengthy, application and application process to meet the needs of both the Yearly Meeting and the insurance requirements. Efforts to find new FAPs have been successful, with a FAP orientation by Hope Braveheart, the Youth Secretary, and Brooke Carroll, Director of Residential Life at Sandy Spring Friends School, conducted at Annual Sessions and also scheduled for January 2006.

JYF conference attendance has dropped off toward the end of the year, and there was concern that this was in part due to the timeliness of the Junior Young Friends Newsletters and other communications about upcoming conferences. We are not certain we have adequately conveyed the necessity of pre-registration to parents. Other problems have been difficulties with reserving space and a shortage of FAPs. Also, our concern about the separation of the JYF and Junior Yearly Meeting (JYM) Programs continues to cause us great misgiving. Several attempts were made over the year to meet with adults from JYM, continuing the work started at the end of 2004. Unfortunately, our attempts have met with discouragement as former plans always seem to fall through. We continue to look for avenues through which we might rejoin our efforts to work together.

Laurie Wilner acted as the BYM representative to Youth Quake planning meetings for 2005. YPC decided to try to engage YFs in attending Youth Quake rather than boycotting as happened at the 2003 Youth Quake, as an effort to participate in the Yearly Meeting’s commitment to intervisitation. YFs were very enthusiastic when Laurie presented this idea and agreed to try to send 24 youth. The Finance Committee supported this leading by setting aside $10,000. As of the Fall Interim Meeting, Youth Quake Board had found a location in Florida to hold the gathering, but other organizational and political problems came up, causing some concern about the viability of the event.

Early in the year, Phoebe Stern, Clerk of YFs, Hope Braveheart, Youth Secretary, Frank Massey, General Secretary, Andrei Israel, Director of Washington Quaker Workcamps, and others traveled to Ramallah to explore the possibilities of a work camp with both BYM YFs and Ramallah teens from the Ramallah Friends High School. The overwhelming message was, “Do something life affirming, do something beautiful” to overcome the oppressive environment. Hope has continued to work with Ramallah Friends to make arrangements for this to come to fruition, ending the year with a brochure and applications sent to all YFs, RE teachers, and Monthly Meeting Clerks.

The end of the year brought news of Tom Fox’s capture in Iraq, ironically occurring during the Young Friends’ Thanksgiving Day Conference. While we have continued our work in good faith and to the best of our ability, it would be an understatement to say that this situation has weighed heavily on us all. We have drawn on each other for support and continue to look for ways to help the youth cope with these difficult circumstances.

At every YPC meeting, new stories circulate among us about the ways that we have been inspired by the youth through their insight, their dedication to finding truth, and their understanding of Quaker process. As YPC continues to evolve through member turnover and adaptations to the needs of the communities we serve, we strive to emulate the youth’s spirit-led process. And especially now, we hold each other in the light as we go forth.



Advance Report - 2005

The Youth Programs Committee of Baltimore Yearly Meeting "oversees and coordinates all Yearly Meeting youth programs - other than camping programs and Junior Yearly Meeting - for junior high/middle school and high school youth…." In the course of a year, there are five Young Friends conferences, two Young Friends Executive Committee conferences and four Junior Young Friends conferences. We play a supportive/cooperative role with the Young Friends since they are self-governing, and we support the Co-Coordinators (Co-Co's) of the Junior Young Friends. This year there were an average of 60 Young Friends and 25 Junior Young Friends at each conference, respectively.

2004 was a year of change for the Youth Programs Committee. When Tom Fox left his position as Clerk to temporarily take over as Youth Secretary, the committee was without a Clerk for some months. Shortly after Hope Braveheart was hired as Youth Secretary, Tom stepped down from the committee to prepare for his work with Christian Peacemakers Team in Iraq. We hold Tom and his work in the light. Hope's position as Youth Secretary became full-time in the summer. Tom's gifts are greatly missed and Hope's are greatly appreciated. Ted Heck and Betsy Tobin stepped into the open Clerk's position as Co-Clerks.

Youth Programs Committee met five times and had one phone conference this year; three of the meetings were at Annual Sessions. We are still short of our eight-ten adult representatives, but we are more active as a committee and feel much stronger than we did in 2003. We attempted more phone conferences, but the coordination of schedules proved too difficult. We now plan to meet at Interim Meetings and Annual Sessions.

The issues we addressed in 2004 led us into deep reflection. The changes to our current insurance guidelines led us to reflect on what "Self Governance" means in regards to the Young Friends' and Youth Programs Committee's responsibilities. The new guidelines also meant looking at our Friendly Adult Presence (FAP) to Young Friends/Junior Young Friends ratios at conferences. We realize that there could be a time that youth would be told they cannot attend a conference due to lack of adult presence. With the assistance of Young Friends and Junior Young Friends, we are still trying to get more adults involved as FAPs.

Another issue that came to the fore this year was the separateness of the two Junior Young Friends programs: the yearlong program organized by the Youth Programs Committee and the Junior Yearly Meeting program at Annual Sessions. This concern had been brewing in the Youth Programs Committee for several years. We struggled for a long time about the best way to broach the subject with the Junior Yearly Meeting Committee, but were unable to avoid causing pain in addressing the issue for members of both committees. We spent time in worship together at Fall Yearly Meeting Day and tried to open the lines of communication in hopes of beginning some healing. These two Committees plan to meet together at Annual Sessions 2005 to continue this process. We are all committed to finding a path that is best for the Junior Young Friends of Baltimore Yearly Meeting.

Tom Fox reported that after YouthQuake 2003, the planning committee spent forty percent of their time addressing the Baltimore Yearly Meeting Young Friends' letter. Youth Programs Committee decided it was important to keep these lines of communication open, and Laurie Wilner has become our YouthQuake representative. Our current hope is to send 25 of the Baltimore Yearly Meeting Young Friends to YouthQuake 2006.

Hope Braveheart, the Young Friends, Junior Young Friends and Youth Programs Committee are all trying to broaden the pool of Friendly Adult Presences to assure the smooth functioning of the youth conferences. At several of the conferences, a representative of the host Meeting was present in support of the conference and this proved very helpful. A few conferences were very short-handed which became stressful for the whole community.

The Youth of Baltimore Yearly Meeting are, as always, an amazing group of people. The conferences were well attended and folks are adjusting to some of the new guidelines. Hopefully, we can stay open to the changing guidelines to come in this year. As a Young Friend said "It is all about keeping us safe." With open hearts and willing Spirits, we seek God's Light as we go forward.



Annual Report 2004

As was the case in the advance report of last year we feel that the youth programs of the Yearly Meeting are doing extremely well but that the committee itself is not doing as well as it could. The Young Friends (YF) and Junior Young Friends (JYF) conferences have been very successful both in terms of participation (an average of 70 at YF and about 30 at JYF) and in terms of spiritual growth. The Young Friends Executive Committee (a peer leadership group) and three YF Clerks have been instrumental in the success of their program and the Co-coordinators of the JYF program have done outstanding work in nurturing our middle school age young friends. We do note with a great deal of relief that the three year long process to revise the committee description in the Manual of Procedure was approved at last year’s Annual session. It would be relevant to review this description as a basis of the remainder of our report.

"Consists of eight to ten adults nominated by the Nominating Committee"- There are currently only six adults on the committee. The committee is limited in terms of the support it can offer the youth programs due to the lack of adult members. It is hoped that others in the Yearly Meeting with an interest in nurturing our youth programs will be moved to join the committee.

"The committee oversees and coordinates all Yearly Meeting youth programs for junior and high school youth, with the exception of the camping program and Junior Yearly Meeting." - The committee has not really been able to focus on oversight or coordination due in large extent to only meeting twice this year. The committee wishes to fulfill this role and decided at its Spring meeting to meet five times yearly (two via teleconferences as this has proved valuable in previous years).

"Recruit and mentor adults in BYM who have a leading to work with Young Friends". - The Friendly Adult Presence (FAP) community is at a very low ebb in terms of numbers and this can and will create difficulties as there is both a spiritual and legal need for an adequate adult presence at our youth gatherings. This will be a major focus of the committee in the coming year as it works with the Young Friends community to seek adults to serve in this critical capacity. Page 121

"Support the Youth Secretary in coordination and communication" - this year has seen the departure of the Yearly Meeting’s Youth Secretary (YS) for the last five years, an Interim YS for eight months and the interview and hiring process for a new YS. Two committee members participated in the interview process for the new YS and while the programs did not suffer as a result of this process the committee itself expects to do more in the areas of communication and coordination support in the coming year.

"Ensure that the Young Friends Handbook is reviewed on a periodic basis (at least every three years)". We would note that the Young Friends Handbook was revised and approved by a Young Friend’s business meeting in November of 2003 and that the YPC is still at work developing a JYF handbook. The JYFs did some work on the handbook at their conference in January of 2004. The committee will also need to be involved in the search process for the JYF coordinator(s) as the two individuals who created these positions and have served the JYF community for four years will both be leaving in June of 2005.

The Yearly Meeting’s YouthQuake (YQ) representative took part in YQ 2003 in Estes Park, CO. Due to concerns over the YQ policy regarding gay men and women being barred from leadership/speaking roles many of the Young Friends in the Yearly Meeting chose not to participate. Two YF did go and engaged in a dialog with youth and adults from other Yearly Meetings on this and other issues. The committee will need to seek clarity on whether or not to send a representative to the 2006 YQ.

Betsy Tobin & Ted Heck, Co-Clerks


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