Annual Session 2017 Important Registration Information

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Rates: Register before June 26, 2017 for lower rates!

Flexible Arrival: If you have paid in full prior to July 17, and have provided completed medical forms for everyone under 18 years of age (and Letters of Understanding for Young Friends), you can check in to your room at any time. When you are paid in full, you will receive instructions on how you can pick up your name tag, meal card and room key.

Arrival Information: If you will be arriving after 9:30pm on any day, you must prepay in full or make special arrangements in advance with the Yearly Meeting Office to be able to get into your room. If you arrive when the BYM Registration Desk is not open and you are not entitled to Flexible Arrival, feel free to join the scheduled adult activities until the next registration time. Children, however, may not join the children’s program and must remain in the care of their parents until we have copies of their Medical Release forms.

Medical Release Forms: We MUST have a medical release form on file for each minor child. They cannot be permitted to participate in youth activities (JYM or YF) without this form. It is available on the Yearly Meeting’s website at www.bym-rsf.org/events/annualsession/medicalforms.html.

Room Occupancy: The College allows up to two children to sleep on on the floor in the room of other family members. No more than four people in a room, please!

Housing Information: All bedrooms have one or two single beds and a matching number of  desks, chests of drawers, and closets. Bathrooms are a short distance down the hall and are shared. Beds come with pillows and blanket. You will be charged $25 if you lose your room key.

Other things you may wish to bring: Desk lamp, alarm clock, fan, bath mat, bathrobe, shower shoes, swim suit, hangers, soap, toiletries caddy, extra pillows, computer network cable for internet access, umbrella, Interchange.

Comfort and Convenience: In August, Frederick tends to be hot and humid in the days, but can be cool in the evenings. It’s wise to bring a sweater for comfort, just in case, and for long sessions in the air-conditioned Meeting for Business room.

Meals:All adults and older children staying on campus receive meal cards to use in the University dining room. You cannot eat without them and there may be a $20 charge to replace a meal card. Three meals are included in each day’s fee. Meal-days begin with dinner on the day of arrival and continue though lunch the following day. Individual meals may be purchased at the dining room if you arrive before lunch or want to stay for dinner on your day of departure. The cafeteria will have vegetarian and non-vegetarian options at every meal. Attenders with very specific dietary requirements should bring what they need. There is a gluten-free area.

Accessible Transportation Rides are available for those with mobility issues from the dorms and dining hall to Whitaker Student Center and Rosenstock Hall. Signs will be  up at all these locations.

Neighboring Friends who cannot make it to daytime and overnight activities are welcome to drop by for evening plenary sessions free of charge. Eating dinner on campus would cost $15.00 and you need to register and pay if you wish to stay overnight. Participation in any other single event (workshop, interest group, Meeting for Worship with a Concern for Business) requires the Single-Event Registration.

Commuters: Those who prefer to stay off-campus may register as commuters. You have the option to receive meal cards for lunch and dinner. If you would like breakfast, make arrangements for that at the BYM Registration Desk.

Travel Directions: From Baltimore: take I-70 West to Frederick, then take US 15 North. Continue to the Rosemont Avenue exit. Turn left at the light and proceed 1/2 mile to the main entrance to the campus. Turn left at the big brick gates. Follow the BYM Signs to the parking lot behind Rosenstock and Whitaker.
From western Virginia: take I-81 north toward Hagerstown. Just before Hagerstown, take I-70 East, and see “From Baltimore.”
From central and eastern Virginia: take I-95 north toward Washington to I-495 West (Fairfax, Falls Church, Bethesda, MD and north) Take I-495 to I-270 toward Rockville, Gaithersburg and Frederick. At Frederick, take U.S. 15 North and see “From Baltimore.”

Approximate Travel Times:

Baltimore 1 hour
Harrisburg 1 hour
Oxford 2 hours
Washington 1 hour
Charlottesville 3 hours
Roanoke 4 hours
Williamsburg 3.5 hours
Abingdon 5.5 hours

Train Service: MARC offers evening service to Frederick via two stations, as well as from Point of Rocks via a free shuttle. Check the MTA website for schedule and route details.

MTA Commuter Bus: Route 204 offers evening service from College Park to Frederick, while Route 515 does the same, but departing from Shady Grove. Check the MTA website for further details.

BayRunner Service: BayRunner provides daily van service from the Baltimore area to the Frederick TransIT Center. Consult BayRunner (www.bayrunnershuttle.com) for details.

Frederick TransIT: All buses route through the TransIT center, which is also served by MARC and BayRunner. The #51 offers a short ride from there to a block or so away from campus. The #20 picks up from the MTA bus drop point and offers a timed connection to the #51 at the TransIT Center. Check the website for details.


Gathering Expectations

All Annual Session attenders should read the Gathering Expectations carefully. Please indicate that you have read these expectations by signing the bottom of the Registration Form or clicking the box during online registration. Please note that Young Friends need to read the Gathering Expectations as well and sign the Letter of Understanding.

At Baltimore Yearly Meeting, we are a community of Friends living in the discipline of the Spirit. Attenders of all ages are asked to observe a level of conduct appropriate to Friends’ principles; to take care that all of their personal behavior is bound by a respect for the sensitivities of all, including those of the host community; and to remember that our individual actions reflect on the Religious Society of Friends.

As a Religious Society, we profess a belief that God endows each human being with a measure of the Divine Spirit. (Faith and Practice, 1988, page ii.) We cannot permit violent physical, verbal, or other behavior that we find, through corporate discernment, violates that Divine Spirit. Those in our midst whose behavior disrupts program activities and/or threatens the physical and emotional safety and integrity of another will be asked to leave.

Parents and sponsors are expected to be actively responsible for their children at all times. Attenders are asked to help make a safe and supportive community for all children. If unable to function within the guidelines of the community, any attender may be asked to leave. Alcohol and illegal drugs are not permitted at Annual Session. Recognizing the addictive nature of tobacco, we strongly discourage its use.


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