Annual Session 2017

Documents included in Welcome Packet

Tuesday, August 1, Daily Minute

Wednesday, August 2, Daily Minute

Thursday, August 3, Daily Minute

Friday, August 4, Daily Minute

Saturday, August 5, Daily Minute

2016 Audit of Baltimore Yearly Meeting

Documents for Review and Consideration

Spiritual State of the Yearly Meeting
Reports and Documents Booklet (as printed)
 
(Updated 7/29/2016)
(Updated 7/29/2016)
(Updated 8/1/2016)
(Updated 7/26/16)
(Second Reading) (Updated 8/5/2016)

 


Annual Reports of Committees and Working Groups

 

Affiliated Organization Reports


Report of Interim Meeting

BYM Interim Meeting Annual Report 2017

Since Annual Session 2016, the Interim Meeting of Baltimore Yearly Meeting met at its three regularly scheduled times. No extra meetings were called.

Friends from 35 Local Meetings participated in Interim Meetings through the year. Friends from 14 Local Meetings attended all three Interim Meetings, those from 11 attended two, and those from ten attended one. 12 Local Meetings (meetings, worship groups, etc.) were not represented in the past year.

We released Abingdon Friends Meeting from our Fellowship so they could join Piedmont Friends Yearly Meeting, where they have been welcomed.

We approved the formation of a new ad hoc committee to consider how to work toward finding unity on a new Faith and Practice, called the ad hoc Faith and Practice Process Clarification Committee. The committee reported at Spring and Summer IM, and will ask for approval of its recommendations at Annual Session, and will ask to be laid down. We approved directing Nominating Committee to find six Friends to work on Faith and Practice after Annual Session.

We approved the formation of a new Working Group, the Working Group on Refugees, Immigrants, and Sanctuary, under the care of the Peace and Social Concerns Committee.

We approved the following minutes and endorsements:

  • “Minute in Solidarity with the Standing Rock Sioux Tribe Regarding the Dakota Access Pipeline”
  • Signing on to an open letter to President Donald Trump urging reconsideration of plans to nullify the law, Deferred Action for Childhood Arrivals.
  • The Maryland Clean Energy Jobs Initiative

We approved moving forward with replacing the bathhouse at Catoctin Quaker Camp. To make this possible, we also approved making changes to the 2016 Capital Budget and the 2016 and 2017 Operating Budgets to cover the costs of construction. Friends should note that the construction was completed on time in June 2017 and the costs were less than projected in the amended budgets.

Changes in the Manual of Procedure were approved at all three Interim Meetings. These are now forwarded to Annual Session for consideration.

We appointed 11 representatives from BYM for the Friends United Meeting Triennial, held in July 2017. We approved eight other committee appointments and 15 resignations from committee appointments. We approved two members for a Naming Committee, who brought forward two names for Search Committee, who were approved. Search committee brought one committee appointment for approval in the fall, and six names in the summer for officers of the Yearly Meeting and Nominating Committee appointments. These were approved, and will be brought to Annual Session for consideration.

The work of the ad hoc HOPE Committee (Healthy Organization and Purposeful Evolution) was brought forward at each of our Interim Meetings. We received reports and recommendations during the year. We approved the following:

  • In concept, we approved the staff change recommended by our Ad Hoc Healthy Organization and Purposeful Evolution (HOPE) Committee.
  • We directed the General Secretary and Supervisory Committee to season the HOPE Committee’s job descriptions and bring them back to Interim Meeting on 6/17/2017. This is being brought to Annual Session.
  • We directed the Stewardship and Finance Committee to explore the feasibility of HOPE Committee’s staffing changes and bring back its recommendation to Interim Meeting on 6/17/2017 and to our upcoming Annual Session as part of the 2018 budget.
  • We extended the term of our Ad Hoc Healthy Organization and Purposeful Evolution (HOPE) Committee through our 2017 Annual Session, but then approved laying down this ad hoc committee in Summer Interim Meeting.
  • We asked Trustees to explore taking responsibility for or propose an alternative for the review, coordination, publication, and application of the various policies of the Yearly Meeting and its Committees.
  • We reaffirmed the language in the Manual of Procedure, which empowers the Supervisory Committee, between meetings of the Interim Meeting, to “act upon urgent matters not involving policy nor of such importance as to justify a special session of the Interim Meeting. All such actions are to be reported to the Interim Meeting at its next session.” And we directed Supervisory Committee to consider and report to our next Interim Meeting on whether change is needed in this area.
  • We accepted the HOPE Committee’s final report.
  • We laid down the HOPE Committee.

We received and accepted reports from the BYM’s presiding clerk, treasurer, and staff, and from committees whose annual reports are given at Interim Meetings.

We received information about the Stewardship and Finance Committee’s proposal to change the apportionment formula for our Yearly Meeting. A first reading was given and it was forwarded to Annual Session for consideration.

Friends met in prayerful discernment for the three Interim Meetings, each lasting 4.5 hours or more. Though meetings were long, we faithfully fulfilled our task of furthering the work of the Yearly Meeting in good order.

Respectfully submitted,

Marcy Baker Seitel (Adelphi), BYM Clerk of Interim Meeting


ad hoc Faith & Practice Process Consideration Committee Report


Trustees of Baltimore Yearly Meeting's Report

Trustee Annual Report 2016 Remarks

Last summer, Trustees approved a draft of the policy and procedures regarding Vehicle and Driver Safety. A copy of that report was included (p. 172) in the yearbook distributed last August. The goal was to gather a comprehensive list of practices for how we can provide a safe environment at our camps and whenever our vehicles are used. This spring, Trustees and others reviewed how the draft policy had worked in practice. With only a few minor changes the policy was approved for use. It will be reviewed every three years or earlier if special issues warrant. This pattern of approving an interim policy and testing it against experience was used when we created the policy on Socially Responsible Investing.

Trustees established a cross-committee task force to create a draft policy that defines how we calculate unrestricted reserves, how to build reserves and how they should be reported and other questions. This work was guided by a white paper produced by a consortium of nonprofit organizations. Here is our attempt to capture the purpose of reserves:

“Unrestricted funds are available for unforeseen expenses or shortfalls in revenue. These funds give us flexibility to have some financial resources for new efforts. They should promote public and donor confidence in the long-term sustainability of Baltimore Yearly Meeting. They help manage cash flow interruptions, minimize the need for borrowing, and generate interest income.”

Discussion of this draft continues at annual session in a joint meeting with Trustees, Stewardship & Finance and Development on Friday afternoon. Our current policy is that unrestricted reserves should be 25% of the operating budget.

We held interviews with several audit firms and selected BBD of Philadelphia. They have extensive experience with Friends Journal, Friends Fiduciary Corporation and Pendle Hill among others. They have worked very well with staff to produce professional materials in a timely manner.

Tom Hill has continued his project of creating a comprehensive list of properties owned by BYM or any of its predecessor or constituent meetings.

Among other activities, Trustees approve contracts and accept bequests like the generous gift from Roberta Warren last year. I hope that everyone here has considered making a bequest along with monthly gifts to the Yearly Meeting so we will continue to thrive.

More topics are included in the annual report.


Report of ad hoc Healthy Organization and Purposeful Evolution (HOPE) Committee

ad hoc Healthy Organization and Purposeful Evolution (HOPE) Committee

Report to Baltimore Yearly Meeting

August, 2016

In the summer of 2015, BYM’s Interim Meeting approved the formation of the ad hoc HOPE Committee with the following background and charge:

Background:

Baltimore Yearly Meeting is an evolving community of worship. In 2014, the ad hoc Vision Implementation Committee passed on several needs for further work (section E). The health of our Monthly Meetings and the Yearly Meeting as a whole is essential to our organization’s ability to minister and witness to our leadings. With many committees engaged in identifying needs and supports to fulfill their part of our vision, the issue of the organizational growth of BYM is at the forefront and needs urgent attention. Questions of staffing and finance as well as if a stronger executive function within BYM is needed remain unanswered. There is a desire to move forward in a spirit-led, purposeful way as we strive to support the many needs and callings identified by our evolving organization.

Committee Charge:

The ad hoc Healthy Organization and Purposeful Evolution (HOPE) Committee will continue to support the work identified and outlined in the ad hoc Vision Implementation Committee’s 2014 report. Specifically, the HOPE committee was asked to explore and discern:

1. What is the best organizational and governance structure to sustain a healthy organizational environment for our Monthly Meetings and our Yearly Meeting?

2. What is calling to us in the next 3 - 5 years?

3. What make up of programs, staff, volunteer support will serve us best?

The HOPE Committee began meeting in the fall of 2015 and focused on the 1st and 3rd of these questions, sensing that the 2nd question was a broader topic than this ad hoc committee could handle. The eight members met by phone and in-person, with several full day sessions dedicated to the work.

We have had rich and wide-ranging discussions about the state of the Yearly Meeting and its needs. We reflected on what describes “healthy organizations,” concluding that attributes include having clarity of purpose, roles, and goals; strong, open communication channels; and the capacity to address conflict respectfully and honorably. We shared observations that we have a rich, healthy, and vibrant Yearly Meeting with a tremendous cadre of volunteers and staff carrying out important work that is Spirit-led and beloved by both those providing the services and benefitting from them. The large number of committees reflects that vibrancy to a large degree while also posing important challenges that require attention. We shared concerns about the relative roles of staff and volunteers and the importance of adequately supporting our volunteers and our staff, whose committee work in turn supports our local Meetings and their members and attenders. We explored a variety of staffing needs and concluded that programs need to be developed and proposed before determining the staffing needs for those programs and how volunteers can fit into the program work. Ultimately, our discussions focused on four key areas as reflected in our four recommendations. Cutting across these four areas were underlying needs to support vibrant local Meetings, support Yearly Meeting volunteers, and improve communication, clarity, and connectedness across the Yearly Meeting.

Summary of Recommendations

The HOPE Committee now brings forth the following recommendations:

  1. Create committee clusters to increase communication and coordination and decrease duplication of effort.
  2. Adjust BYM staffing to increase ability for staff to focus on supporting local Meetings and volunteers.
  3. Increase training and support for committee clerks.
  4. Create an Executive Committee

For each of these recommendations, below is a review of what the HOPE committee discerned regarding the background, the challenge, and the recommendation.

1) Create committee clusters to increase communication and coordination and decrease duplication of effort

Background: One of the primary purposes of Baltimore Yearly Meeting is to nurture and support vibrant local Meetings. This should be the focus of the committees’ and the BYM staff’s work.

Faith & Practice (1988) states: “The Yearly Meeting exercises only general oversight and loving care over constituent Meetings.”

The Faith & Practice Proposed Revision (2013) states: “It is the Yearly Meeting that knits local Meetings into the Religious Society of Friends. …Like a Monthly Meeting, the Yearly Meeting builds community, supports the life of the Spirit, discerns right action, and bears witness in the world. Like a Monthly Meeting, it carries out these responsibilities through shared worship, regular Meetings with a Concern for Business, ongoing committee work, and sponsored projects.”

The Manual of Procedure states: “The Yearly Meeting establishes committees for the carrying out of its purposes.”

Challenge: The list of BYM committees and working groups is long and these committees are engaged in a host of activities and programs. Due to the breadth of our work it is often challenging for each committee to know what activities, challenges, and programs all of the other committees are engaged in. Assuring that the BYM community is informed about all that is being done and that the committee members feel supported is becoming increasingly challenging.

Recommendation: Create “committee clusters” where committees with a similar focus/impact come together for better communication and coordination. For the past several years, the clerks of several committees whose work has a large impact on the budget meet together once a month via conference call for a finance meeting. This has proven to be very beneficial in improving communication between these committees in assuring that we are working together with the same information toward common goals. We suggest that additional committees come together, perhaps not as frequently, but with similar intention. Note that these clusters would not be decision-making bodies.

Additional considerations:

The clustering we see making sense is:

Witness

Enrichment

Youth

Structural

Indian Affairs

Program

Youth Programs

Stewardship & Finance

Unity with Nature

Development

Camping Program

Supervisory

Peace & Social Concerns

Advancement & Outreach

Religious Education (or enrichment)

Nominating

 

Young Adult Friends

Junior Yearly Meeting

Search

Sue Thomas Turner Quaker Education Fund

Ministry & Pastoral Care

Young Friends

Nuts and Bolts (?)

Camp Property Management

 

Faith & Practice Revision

Educational Grants

Manual of Procedures

 

 

 

Trustees

Working groups would fall under the Committee Cluster of the committee that they are under the care of. Committees and working groups may participate in any cluster they feel appropriate and send members to participate in more than one. These clusters are suggestions.

We suggest that during 2017 Spring Interim Meeting, the committees forgo their regular meeting times and meet as clusters to explore improving communication, collaboration and support among and between committees. Subsequent cluster meetings would be published on the Yearly Meeting calendar and open to all.

2) Adjust BYM staffing to increase ability for staff to focus on Meeting support and Volunteer support

Background:

The Faith & Practice Proposed Revision (2013) states:

Baltimore Yearly Meeting has staff to help Yearly Meeting committees get the work done. While many committees do not require staff, there are some programs that benefit from the help of staff to keep the programs running. Their experience and expertise enable the staff to supply the committee with information to make necessary and informed decisions, although the staff themselves are not further involved in the decision-making.

The Manual of Procedure states:

Interim Meeting selects, employs and defines the responsibilities of the General Secretary. The General Secretary, with the guidance of the Supervisory Committee, may employ such staff as allowed in the budget approved by the Yearly Meeting in session.

Challenge: The administrative workload of BYM staff has increased substantially over the past three years, in part because of increased public regulation and reporting requirements on our camp and youth programs, and in part through our increased activities and staffing, including the new Growing Diverse Leadership program and staff provided through foundation funding. Staff are currently strained in fulfilling all their administrative responsibilities, with some work having to go uncompleted.

Some BYM committees are staffed; others are not. For those committees who do have designated staff, there is often a tension between the staff’s role and the volunteer committee members’ roles.

The role of the General Secretary is extremely broad and challenging, with divergent demands, both internal and external, needing attention.

Recommendation:

  • Revise the Administrative Manager position to an Associate General Secretary position, allowing the General Secretary to delegate some areas of leadership in order to increase overall the focus on supporting and nurturing vibrant local Meetings as well as the volunteers involved in the BYM committees.
  • Convert the current part-time bookkeeping assistant position to a full-time administrative assistant position to increase staff support for the General Secretary, other staff, committee volunteers, and local Meetings.
  • Highlight volunteer support as a part of BYM staffsrole by providing additional training to staff in current positions to help integrate this focus as appropriate to their role.

Additional considerations:

A primary intent in creating the position of Associate General Secretary is to allow that person to have increased responsibility for the internal operations of the BYM office, under the direction of the General Secretary, providing greater overall support to volunteers leading BYM committees and working groups, and allowing the General Secretary to give greater attention and time to working with local Meetings and members. Taking into account their respective gifts and in consultation with the Supervisory Committee, the General Secretary and Associate General Secretary would have discretion to divide among them the responsibilities for local Meeting support, spiritual nurture, committee support, volunteer support, and supervision of the BYM staff.

The full time Administrative Assistant position to replace the part-time bookkeeping assistant position (currently approved and funded to work up to 19 hours/week) would report to the Associate General Secretary and would provide administrative support to all year-round office staff. This role would promote more effective, efficient, and thorough implementation of essential and desired staff responsibilities, and allow the other staff to focus on increased support and service to volunteer support through the BYM committees, working groups, local Meetings, and their members and attenders.

These staffing changes would involve some additional staffing expense, which we believe would be modest and could be accommodated within the Yearly Meeting’s finances. The position descriptions for these new position would be developed by the Supervisory Committee and ultimately determine the exact expense. Final approval of the position descriptions and the decision to create and fund the positions would go through established processes.

3) Increase training and support for Committee Clerks

Background:

Clerks of committees are volunteers picked from among the committee members. Committee clerks have a big impact on the effectiveness of the committee’s work.

Challenge:

There is a wide variety of experience in volunteers serving in this leadership role. There are guidelines shared with committee clerks, yet there is room for improvement and consistency which would potentially have a big impact on creating a more positive experience for both the clerks and the committees.

Recommendation:

Continue to provide clerking workshops and increase focus on building leadership skills in clerking and supporting new clerks and struggling committees. Incorporate existing ‘best practices’ into a Clerk Orientation Package; this could be provided by Nominating Committee with support from the Associate General Secretary. Make funds available for partial support to go to a clerking workshop. Provide a “mentor” for new or bewildered clerks. The resource pool could include IM and YM clerks, Nominating Committee liaisons, or those they recommend, possibly from Ministry and Pastoral Care, depending on the challenges.

4) Create an Executive Committee

Background and Challenge:

Occasionally, time-sensitive situations arise between meetings of the Yearly Meeting body where clarity is lacking regarding who is supposed to do what. Long intervals exist between meetings of the Yearly Meeting body, especially between October and March. Also, the Yearly Meeting could benefit from having an entity which takes a broad, strategic, and long term view across the various committees and activities of the Yearly Meeting. Such concerns have given rise to calls for more clearly establishing an “executive function” within the Yearly Meeting. For example, the final report of the ad hoc Vision Implementation Committee (p. 11-12) noted this concern as one that it had not taken on but passed to the body of the Yearly Meeting.

Examples of where such an executive function might have been helpful include:

  • Discussion of creation of ad hoc committees, such as HOPE and the ad hoc Growing Diverse Leadership Committee including the development of committee descriptions and charges and the selection of members;
  • Discussion of responses to the Shoemaker Fund when it asked for more information on the role the whole Yearly Meeting would play in the Growing Diverse Leadership effort;
  • Discussion of communications strategy and approaches; BYM no longer has a web working group or publications committee;
  • Development and oversight of our Meeting Visit efforts;
  • Coordination and dissemination of Yearly Meeting policies;
  • Coordination across committees with similar functions, such as finance, witness, and youth;
  • Signing on to statements regarding emergent issues made by the Central Maryland Ecumenical Council, Virginia Interfaith Center for Public Policy, American Friends Service Committee, or Friends Committee for National Legislation; and
  • Considering responses to Baltimore riots, Iran Nuclear Agreement, Paris attacks, etc.

Recommendation: Establish an Executive Committee which would include, ex-officio, the Officers of the Yearly Meeting, namely,

  • Presiding Clerk (convenor),
  • Clerk of Interim Meeting,
  • Recording Clerk,
  • Recording Clerk of Interim Meeting,
  • Treasurer, and
  • Assistant Treasurer,
  • as well as
  • Clerk of Trustees, and
  • Clerk of Supervisory (if different from the Clerk of Interim Meeting).

The General Secretary would generally participate in meetings of the Committee. The Committee may invite the participation of other parties relevant to the matter under discussion.

The Committee would meet at least once per year and at the call of any member of the committee. The Committee would report at the next Interim Meeting or Annual Session on any actions it has taken, as well as make an annual report.

Primary functions of the Executive Committee would include:

  • Advise the Presiding Clerk and Clerk of Interim Meeting;
  • Endeavor to reflect the will of the Yearly Meeting body and apply existing policies to the best of its ability;
  • Make time-sensitive, provisional decisions on behalf of the Yearly Meeting
    • when relevant guidance does not exist in the Manual of Procedure or established policies and practices of the Yearly Meeting, and
    • when time is not sufficient to hold a called Interim Meeting;
  • Consider the needs and activities of the Yearly Meeting from a broad, strategic, and long-term perspective, looking across and seeking to coordinate its various committees and functions;
  • Develop proposals and recommendations for consideration by the Yearly Meeting based on those deliberations;
  • Help manage, coordinate, and promote compliance with Yearly Meeting policies

Supplemental Consideration Regarding Public Statements:

(separate from the recommendation)

The committee considered but did not reach unity on including the item below on issuing of public statements in the list of functions of the Executive Committee. At Summer Interim Meeting, 2016, there was worship sharing on public witness. The query used was “How do we publicly witness to concerning events that reach the national media?” See minute I2016-35. Issuing public statements in response to such events has not been the practice in Baltimore Yearly Meeting. The committee decided to present to the Yearly Meeting as a separate question whether we are led to make it our practice and whether the Executive Committee should have a role in discerning and issuing such statements.

  • Approve necessary and time-sensitive statements made on behalf of the Yearly Meeting
    • when such statements have not had the prior approval of the Yearly Meeting or the Interim Meeting, or
    • when such statements are not already addressed by the policy of the Yearly Meeting as enunciated in its minutes or adopted statements,
    • after considering what relevant actions, statements, and policies have already been approved by the Yearly Meeting.

Laying down the HOPE Committee

Finally, we recommend the HOPE Committee be laid down. Those assembled felt that we have fulfilled as much of our mandate as possible. The new Executive Committee can take on any areas requiring additional work and follow through.


Working Group on Racism Report and Proposal to amend Vision Statement

Proposed Addition to the BYM Vision Statement (shown in bold)

At the 2015 Annual Session the Working Group on Racism proposed additions to the BYM Vision Statement to express the Yearly Meeting’s commitment to become a more multicultural Yearly Meeting. Beginning in late 2015, the Working Group sent letters and emails to over 50 local Meetings asking them to season the proposal. Some 20 local Meetings sent substantive responses. Several Yearly Meeting committees commented as well. In light of the seasoning the Working Group received, the Working Group on Racism and the Ministry and Pastoral Care Committee now offer to the Yearly Meeting for its discernment whether the proposed addition shown in bold below expresses the Sense of the Meeting or whether further revisions are needed:

Baltimore Yearly Meeting is a worshipping community, gathered in the presence of the Divine, affirming that of God in every person. The Yearly Meeting knits together Friends from the Chesapeake to the Appalachians into the larger Religious Society of Friends. As Quakers, we seek to know and follow God’s will for us as a gathered people, to speak the Truth that is revealed to us, and to listen to the Truth that is revealed to others.

We aspire to listen deeply and inclusively to each other, to actively welcome all, and to attend in joy and faith to the Inward Teacher, whom some call Light, some call Spirit and some call Christ.

We Friends are of many skin colors, ethnicities, socio-economic backgrounds, gender identities, sexual preferences, abilities, and stages of life seeking the Spirit’s presence in our lives, and in our life together. We aspire to include a greater diversity of Friends across all differences, recognizing that some of us have experienced oppression and marginalization in ways that others have not.

We aspire to teach and nourish Quaker ways of worship and service for this and future generations, to uphold and promote Quaker values and to support Friends Meetings in our region.

We seek to expand opportunities for Friends to meet together and know each other in that which is eternal.

We seek to serve others in love, to share our gifts and resources, to reach out to those in need, both friends and strangers, and to witness in the world to our shared experience of the infinite love of God.


Development Committee Report

Report not yet received.


Report on Meeting Visiting Project

Report not yet received.


Youth Programs Committee Report

Report not yet received.


ad hoc Growing Diverse Leadership Committee Report

Report not yet received.


Search Committee Report

Yearly Meeting Officers

Ken Stockbridge (Patapsco)YM Presiding Clerk - 2nd 2-year term, 2016-2018
Marcy Seitel (Adelphi)Clerk of Interim Meeting - 1st 2-year term, 2016-2018
Arthur David Olson (Takoma Park)Interim Meeting Recording Clerk - 2nd 2-year term, 2016-2018

Supervisory Committee

Sheila Bach (Langley Hill)3rd 2-year term, 2016-2018
Peirce Hammond (Bethesda)1st 2-year term, 2016-2018

Nominating Committee

Erik Hanson (Takoma Park)2nd 3-year term, 2016-2019
Denna Joy (Richmond)1st 3-year term, 2016-2019

1 additional Friend is needed for Nominating Committee


Nominating Committee Report

Underline = Reappointment; Italics = New appointment

Year of initial appointment follows Local Meeting

Advancement & Outreach

2017
Scott CannadyMidlothian (11)
Aaron "Nony" DuttonHomewood (14)
Martin MelvilleState College (14)

2018
Alexander BarnesAdelphi (13)
Michael CroninWashington (15)

2019
Marsha HollidayWashington (16)
Mackenzie MorganAdelphi (16)
Jeannette SmithLangley Hill (13)


Camp Property Management

2017
Lois Carter FayValley (14)
Nicholas "Nick" FunkhouserFrederick (14)
Katherine "Kate" MeakerSandy Spring (14)
Gloria Victor DorrSandy Spring (14)

2018
Frances "Frannie" TaylorGoose Creek (12)
Avery RainAdelphi (15)

2019
Judith "Judy" CahillCharlottesville (16)
David "Dave" DillerAdelphi (13)
Kenneth "Ken" OrvisWashington (16)


Camping Program

2017
Natalie FinegarSandy Spring (11)
Linda GarrettsonSandy Spring (14)
Gary GillespieHomewood (11)
Roni J. KingsleyRichmond (14)
Elizabeth "Betsy" KromeWilliamsburg (10)
Joshua "Josh" RileyHopewell Centre (11)
Sarah WilliamsonAnnapolis (14)

2018
Allegra ChurchillCharlottesville (13)
Alex JadinWashington (12)
Joann Coates HunterFrederick (15)
Hannah LordSandy Spring (15)
Rachel LordSandy Spring (15)

2019
Stephanie "Steph" BeanAdelphi (16)
Katie BlissFrederick (16)
Brooke CarrollSandy Spring (16)
Alan DeSilvaSandy Spring (16)
Kathryn "Katy" SchutzCharlottesville (13)
Harry "Scotty" ScottYork (13)


Development

2017
Jon NafzigerCharlottesville (14)

2018
Kevin CaughlanSandy Spring (15)

2019
Marion BallardBethesda (16)
Walter BrownLangley Hill (13)
Elizabeth "Liz" HofmeisterBethesda (13)
Andrei IsraelYork (16)


Educational Grants

2017
Carole BrownLangley Hill (14)
William "Bill" StreinWashington (14)

2018
David BohnertDunnings Creek (13)
Betty SmallwoodLangley Hill (15)

2019
Janet EabyNottingham (13)
Elizabeth "Betsy" TobinFrederick (16)


Faith and Practice Revision

2017
Katherine Smith Maury River (14)


Indian Affairs

2017
Martha Claire CatlinYork (11)
Susan "Sue" Marcus Alexandria (11)
Jerry Miller Dunnings Creek (12)
Rebecca "Rep" Pickard Gunpowder (14)

2018
Sara Tome HarfallPatapsco (15)

2016
Eric CarlsonGoose Creek (13)
Mochiko DeSilvaSandy Spring (16)
Jana McIntyre Sandy Spring (13)
Patricia "Pat" PowersSandy Spring (16)
Catherine "Cathy" SchairerSandy Spring (13)


Manual of Procedure

2017
Susan KaulBethesda (11)
Margaret "Peggy" Dyson-CobbMaury River (14)

2018
Susannah RosePatapsco (15)
Alison DuncanAdelphi (15)


Ministry and Pastoral Care

2017
Alexandra "Alex" BeanAdelphi (11)
David "Dave" FitzYork (16)
Donald "Don" GannBaltimore, Stony Run (11)
Melanie GiffordAdelphi (14)

2018
Amy SchmaljohnGunpowder (12)
Tim HuntLangley Hill (15)
Tom KlausSandy Spring (15)

2019
Henry ApenchaBaltimore, Stony Run (16)
Jessica ArendsYork (16)
Marika CutlerBethesda (16)


Peace and Social Concerns

2017
Ellen ArginteanuRichmond (14)
Samantha MagrathAdelphi (14)
Richard "Rich" ThayerBaltimore, Stony Run (11)
Joshua "Josh" WilsonPatapsco (13)

2018
Jodi BeattyHerndon (15)
Lauren BrownleeBethesda (15)
Robert "Bob" GorenBaltimore, Stony Run (15)

2019
Annette BreilingFrederick (13)
Phillip "Phil" CaroomAnnapolis (13)
Andrew "Andy" ConlonNorfolk (16)
Rosemarie DavisPatapsco (16)
Darcy LaneSandy Spring (16)


Program

2017
Carol SeddonBaltimore, Stony Run (14)
Barbara "Barb" PlattAdelphi (14)

2018
Martha GayAdelphi (15)
Elise HansardRoanoke (15)
Steve MorseLangley Hill (15)
Deborah LegowskiSandy Spring (15)

2019
Barbarie HillCharlottesville (13)
Rebecca RawlsLangley Hill (16)


Religious Education

2017
David HendersonLangley Hill (14)
Nancy MooreBaltimore, Stony Run (14)
Marilyn RothsteinGunpowder (14)
Harriet Schley Norfolk (14)
Dorothy Shumway York (14)

2018
Jules ArginteanuRichmond (12)
Gail GannBaltimore, Stony Run (12)
Michael DeHartSandy Spring (15)
Amrit MooreMaury River (15)
Michael NewheartAdelphi (15)

2019
Windy CoolerAdelphi (13)
Gene ThroweWashington (15)


Stewardship and Finance

2017
Donald "Don" CrawfordValley (14)
Jason EabyNottingham (11)
Richard "Rick" PostLangley Hill (14)
Henry "Hank" RupprechtFrederick (14)
Wilmer "Wil" StrattonMaury River (14)

2018
James "Jim" LynnSandy Spring (12)
Susan GriffinWashington (15)
Paul PhillipsBaltimore, Stony Run (15)

2019
Alexandra "Alex" BellBethesda (16)
Karen CunnynghamAnnapolis (16)
Lee HenkelFloyd (13)
Karen OwnbeyPatapsco (16)
Nic TidemanBlacksburg (16)


Trustees of Baltimore Yearly Meeting

2017
Frederick "Fred" LeonardBaltimore, Stony Run (14)
William "Bill" MimsLangley Hill (11)
Jean WilsonGunpowder (14)

2018
Arthur David OlsonTakoma Park (12)
Karen TreberDunnings Creek (12)
Harry TunisHerndon (12)

2019
Gregory "Greg" TobinFrederick (13)


Unity with Nature

2017
Phillip "Phil" FaveroAnnapolis (14)
B. Eli FishpawMaury River (12)
Munro MeyersbergSandy Spring (14)
Deborah "Debbi" SudduthGoose Creek (14)

2018
Ann PayneFrederick (12)
James "Jim" WagnerFrederick (13)

2019
Karie FiroozmandBaltimore, Stony Run (16)
Kathy FoxMaury River (13)
John HudsonSandy Spring (13)
Richard "Rick" MorganBethesda (13)
Susan "Sue" HunterDeer Creek (13)


Youth Programs

2017
Christine "Chrissie" DevinneyGoose Creek (11)
Kate EnglishLangley Hill (14)
Janey PugsleySandy Spring (14)
Miles "Chip" TrailMaury River (14)

2018
Katherine "Katie" CaughlanSandy Spring (12)
Laura Coleson-SchreurBaltimore, Stony Run (12)
Anne BaconHopewell Centre (15)
Annalee Flower-HorneTakoma Park (15)
Grace McFarlaneBaltimore, Stony Run (15)

2019
Johanna CowieSandy Spring (16)
Kat DarnellFrederick (16)
Jamie DeMarcoBaltimore, Stony Run (16)
Hannah GresserSandy Spring (16)
Rebecca "Becka" Haines RosenbergAlexandria (15)
Mark RoushSandy Spring (16)


Representatives to Affiliated Organizations
AFSC Corporation

2017
Chester McCoyAdelphi (14)
M. Jolee RobinsonAdelphi (11)

2018
Aaron "Nony" DuttonHomewood (11)

2019
David "Dave" TreberDunnings Creek (13)


FCNL Representatives

2017
Rosalie DanceBaltimore, Stony Run (11)
Deanna Meyer BoydBaltimore, Stony Run (11)

2018
Tom GibianSandy Spring (15)
Marion BallardBethesda (15)

2019
Susan GriffinWashington (16)
Byron SandfordWashington (16)


FGC Central Committee

2017
Mark CannonWashington (14)
Laura Lee FischerLangley Hill (11)
Timothy "Tim" Mullady Annapolis (11)
Ann Riggs Annapolis (14)

2018
John MeyerWashington (12)
Rebecca "Becka" Haines RosenbergAlexandria (15)

2019
Linda GoldsteinCharlottesville (13)
Michelle BellowsRichmond (16)


Friends House and Nursing Home

2017
Bevan CrokerCharlottesville (11)
Rachel Messinger Alexandria (14)
Megan ShookHomewood (14)
Nominated by Board
Mosi HarringtonAdelphi (10)
John SmallwoodLangley Hill (14)

2018
Alan WrightSandy Spring (11)
Ramona BuckPatapsco (15)
Margaret "Meg" MeyerBaltimore, Stony Run (15)

Nominated by Board
Brian CarrollSandy Spring (13)
Kendall AnthonySandy Spring (15)
Eileen StanzionePatapsco (15)

2019
Carlotta JoynerFrederick (13)
Linda PardoePatapsco (13)

Nominated by Board
James "Jim" BellWashington (16)
Ross CaponBethesda (16)
Barbara GibianSandy Spring (16)


Friends Meeting School (appointed on advice of Advancement and Outreach)

2018
Peirce HammondBethesda (15)

2019
Deborah HainesAlexandria (10)


Friends Peace Teams

Robert "Bob" Rhudy (representative) Patapsco (16)
Sarah Workeneh(alternate) Baltimore, Stony Run (11)


FUM General Board

2017
Georgia Fuller Langley Hill (14)
Walter Fry West Branch (14)
Riley RobinsonWashington (09)


Friends Wilderness Center (appointed on advice of Unity with Nature)

Keith CurtisHerndon (14)


FWCC Section of the Americas

2018
Michael DooBaltimore, Stony Run (15)
Jason EabyNottingham (15)

2019
Thomas Finegar (YF)Sandy Spring (16)
Anna Goodman (YF)Sandy Spring (16)
Bette HooverSandy Spring (13)
Judith "Judy" SeamanBuckhannon (13)


Miles White Beneficial Society

2017
Rosalie DanceBaltimore, Stony Run (11)
John McKusickHomewood (11)
William "Bill" MilesBaltimore, Stony Run (11)

2018
Robert "Bob" FetterGunpowder (12)
Elizabeth HarlanLittle Falls (15)
Phil FratesiBaltimore, Stony Run (15)

2019
Herbert "Herb" ClarkHomweood (07
Kathryn PettusBaltimore, Stony Run (13)
Esther SharpGunpowder (07)
Amy SchmaljohnGunpowder (16)


National Religious Campaign Against Torture (appointed on advice of Peace and Social Concerns)

Malachy Kilbride Washington (14)


Prisoner Visitation and Support (appointed on advice of Criminal and Restorative Justice, Peace and Social Concerns)

Susannah RosePatapsco (15)


Quaker Earthcare Witness (appointed on advice of Unity with Nature)

Toni Hudson (representative) Sandy Spring (11)
B. Eli Fishpaw (alternate) Maury River (12)


Quaker House, Inc. (appointed on advice of Peace and Social Concerns)

Denna JoyRichmond (15)


Sandy Spring Friends School (4 year terms)

2017
Louis "Lou" Harrington Sandy Spring (12)

2018
Lauren BrownleeBethesda (14)
Cynthia Terrell Bethesda (11)

2019
Barbara AndrewsSandy Spring (16)


William Penn House

William "Bill" Mims Langley Hill (11)


Unity with Nature Committee Report

Proposal by the Unity with Nature Committee
on Calculating Carbon Footprints

For consideration by Baltimore Yearly Meeting at Annual Session 2016:

You will say, Christ saith this, and the apostles say this, but what canst thou say? Art thou a child of the Light and hast walked in the Light, and what thou speakest, is it inwardly from God?” George Fox

Background

Unity with Nature Committee’s mission is "to work into the beliefs and practices of the Yearly Meeting the twin principles that God's Creation is to be respected, protected, and held in reverence, and that human aspirations for peace and justice depend upon restoring the Earth's ecological integrity." This mission led us last year to introduce to BYM meetings a Shared Quaker Statement on Climate Change embraced by Quakers around the world.

The Shared Quaker Statement acknowledges that human activities are exacerbating changes in the earth's climate, and it calls us "to work for the peaceable Kingdom of God on the whole Earth, in right sharing with all peoples". It calls Quakers to live justly and to recognize our "moral duty to cherish Creation for future generations."

In keeping with the Quaker Climate Change statement, UWN asks f/Friends to consider their individual carbon footprints as well as that of their meetings.  We offer guidance in tracking your carbon footprint as a form of witness to your right sharing of the earth's finite commons. Carefully examining our actions enables us to actively find our path to the peaceable kingdom, revealing steps needed to share the earth’s resources more equitably and to live more sustainably. Unity with Nature offers an interactive "Next Steps" document which suggests many ways to begin living more simply and to reduce our carbon footprints.

Unity with Nature Committee asks individuals and monthly meetings to join us in tenderly accounting for the impact of our individual and collective lives on the troubled earth. We invite you to become experiential witnesses in our own time to the power of carefully living in right relationship with creation.

Proposal

Unity with Nature Committee requests that BYM approve the following proposal:

Baltimore Yearly Meeting embraces the request of its Unity with Nature Committee that individuals and Meetings make efforts to determine their own carbon footprints as a guide to their "Next Steps" toward  living in right relationship.  Using our fair share of the atmosphere’s limited capacity to absorb carbon moves us closer to the peaceable kingdom.  The Yearly Meeting will forward this request to local Meetings to share with their members and attenders.

"So let your lives preach, let your light shine, that your works may be seen, that your Father may be glorified; that your fruits may be unto holiness, and that your end may be everlasting life." George Fox




Manual of Procedure Report

This year Interim Meeting in March approved forwarding the following substantive changes to the Yearly Meeting.

Substantive Changes:

  • Amending the entry on page 11 to read: “I. Introduction: The purpose of this Manual is to provide a basis for the good order of the Religious Society of Friends within Baltimore Yearly Meeting by describing the current organizational structure of the Yearly Meeting, its officers and committees, and its relations to other Friends’ bodies. Changes that alter the meaning of this manual (substantive changes), are approved by Yearly Meeting in Session as described in article XI of this Manual.”
  • We found the first portion of second paragraph on page 1, “Article I. Introduction” not descriptive of the Manual, but rather of the functions & responsibilities of the Yearly Meeting, that are described elsewhere, and we recommend deleting it. (“Certain responsibilities have traditionally been vested in Yearly and Quarterly Meetings by the members of the constituent Monthly Meetings. Establishment, laying down, consolidation, or division of Monthly Meetings, though initiated locally, is [are] subject to the approval of the Yearly and Quarterly Meetings, if any, to which such local Meetings report. Friends have granted the Yearly Meeting the power to determine its budget and to make apportionments thereof to the Monthly Meetings, either directly or through the Quarterly Meetings”).
  • The last sentence in that 2nd paragraph, we recommend retaining: “This Manual deals solely with the organizational structure the Yearly Meeting establishes to handle matters, which are entrusted to it by the constituent Monthly or Quarterly Meetings or by individual Friends.”
  • On page 2, 4th point, we again recommend amending for clarity: “to approve a budget and to determine apportionments thereof to....”
  • On page 4, 2nd full paragraph, 8th line (in light of a decision made at the 2015 Annual Session): “The Trustees arrange for a certified public accountant to audit the Yearly Meeting’s books and records in accordance with Yearly Meeting policy, and receive and review the auditor’s report (currently, an audit is done annually).”
  • On page 5 and 6, we reordered the points 4 and 7 under the heading of “The functions of Interim Meeting are”:
    • new 4th point: “to appoint from the floor a Naming Committee of two Friends to nominate Friends for appointment to fill the vacancies on the Search Committee.”
    • new 7th point, for clarification: “to make sure that adjustments are made in the number of trustees of any corporation affiliated with Baltimore Yearly Meeting to comply with their legal requirements (see Article VIII).”
  • On page 6, we inserted a new paragraph coming after the final point, describing what had been the 5th point, moved and edited from the list of points for stylistic integrity: “The Naming Committee is appointed on Spring Yearly Meeting Day, and serves for one year or until a new Committee is appointed. The Naming Committee usually presents its recommendations to Interim Meeting on Summer Yearly Meeting Day. At any time, the Naming Committee may present to Interim Meeting nominations to fill vacancies on the Search Committee that occur during the year.”
  • On page 7, 7th paragraph, 1st line: “The Supervisory Committee also oversees the maintenance of the office property…”
  • On page 11, at the end of the committee description of the “Advancement and Outreach Committee,” add “The Internet Communications Working Group is under Advancement and Outreach’s care.”
  • On page12, at the end of the committee description of the “Camping Program Committee,” add “The Camp Diversity Working Group is under the Camping Program’s care.”
  • On page 15, at the end of the committee description of the “Ministry and Pastoral Care Committee,” add “The following working groups are under the care of Ministry and Pastoral Care:
    • Intervisitation Working Group
    • Women’s Retreat Working Group
    • Working group on Racism”
  • On page 16, at the end of the committee description of the “Peace and Social Concerns Committee,” add “The Right Sharing of World Resources Working Group is under the care of Peace and Social Concerns.”
  • On page 17, on advice from P&SC, change the 5th paragraph to: The Peace and Social Concerns Committee acts as the conscience of the Yearly Meeting in issues relating to prison concerns and the death penalty. The committee recommends to Nominating, as appropriate, one person to be approved by the Board of Directors of Prisoner Visitation and Support for a three-year, once renewable term. The Board meets in Philadelphia two or three times a year.
  • On page 19, at the end of the committee description of the “Unity with Nature Committee,” add “The Right Relationship with Animals Working Group is under Unity with Nature’s care.”
  • On page 28, the 4th paragraph has been changed upon advice from P&SC: The Peace and Social Concerns Committee recommends to Nominating, as appropriate, one person to be approved by the Board of Directors of Prisoner Visitation and Support for a three-year, once renewable term. The Board meets in Philadelphia two or three times a year.

Non-Substantive Changes (general copyedits):

  • On page 1, 5th paragraph, we amended for clarity and active voice: “The Yearly Meeting appoints officers and committees necessary to carry out its concerns effectively.”
  • On page 17, 3rd paragraph, 2nd line, to correct spelling of Meeting: “It seeks to challenge the Yearly Meeting and….”
  • On page 25, for consistency with other Friends Schools: “Friends Meeting School, Inc.”
  • On page29, to reflect actual practice: “Revisions to Faith and Practice are initiated by one or more Local or Quarterly Meetings….”
  • On page 34 through 51: The Manual of Procedure Committee would like to suggest a “non-substantive change” for the different level of headings for the Appendices. For example, beginning on page 34, Appendix D, Youth Safety Policy, contains four sub-appendices. This becomes especially confusing when the “Appendix D, Youth Safety Policy, Youth Safety Appendix D” (p51) is then followed by “Appendix E, Guidelines for Embracing the Ministry of Friends.” We suggest numbering these sub-appendices thusly: Appendix D.1, D.2, etc.

1All page numbers refer to the 2015 hard-copy Manual of Procedure of Baltimore Yearly Meeting.

Agenda and Schedule for the week