Annual Session 2016

Saturday, August 6 Daily Minute

Friday, August 5 Daily Minute

Thursday, August 4 Daily Minute

Wednesday, August 3 Daily Minute

Tuesday, August 2 Daily Minute

Documents included in Welcome Packet

Documents for Review and Consideration

Spiritual State of the Yearly Meeting
(Updated 7/27/2016)
(Updated 8/1/2016)
(Updated 7/29/2016)
(Updated 8/1/2016)
(Updated 7/26/16)
(Second Reading) (Updated 8/5/2016)


Annual Reports of Committees and Working Groups


Affiliated Organization Reports

Report of Interim Meeting

Since our last Annual Session, Interim Meeting has held three scheduled meetings and one called meeting.

We approved Manual of Procedure changes; they are to be considered at this Annual Session.

We approved nominations of Yearly Meeting officers and to its Nominating Committee; they are to be considered at this annual session.

We took all necessary steps to hiring Ned Stowe as our General Secretary, including creating and laying down the search committee, approving a position description, and approving continued service by our Interim General Secretary.

We approved a minute in support of freedom of religion:

As people of faith and conscience, Baltimore Yearly Meeting of the Religious Society of Friends (Quakers) is compelled in this time of growing violence and religious intolerance to witness to the Divinely bestowed right of all people to the free, peaceful, and legal exercise of their own religious traditions without fear of bullying, intimidation, or persecution. We commit our community and ourselves to support and speak out for freedom of religion as the Spirit leads.

We approved allowing members of the board of the Miles White Beneficial Society to serve three consecutive three-year terms.

We approved a camp caretaker job description change and salary increase.

We named six people to serve on Yearly Meeting Committees and as Yearly Meeting representatives.

We minuted our appreciation for the work of Bob Rhudy and Dave Treber for the Yearly Meeting.

We endorsed four travel minutes and received one returned travel minute.

We received and accepted reports from our Yearly Meeting Presiding Clerk, Treasurer, and staff.

We approved laying down the Criminal and Restorative Justice Working Group and the Working Group on Israel-Palestine.

We accepted fourteen resignations from committees.

Interim Meeting minutes are available on the Yearly Meeting web site.

Tasha Walsh, Interim Meeting Clerk

Treasurer's Report


Good afternoon. The annual Treasurer's report has the same two elements as my two previous reports. I report first on the almost completed 2015 Audit and the follow‑up IRS 2015 Form 990. Second I review the unaudited interim financials through June 30 for the Operating Fund.

The 2015 Audit produced a lot of good news and some sobering news. Our new auditor BBD, LLP is based in Philadelphia, has several Quaker institutions as clients and specializes in non-profit accounting. The Trustees chose them after receiving quotes from four CPA firms and interviewing two. BYM has had good experience with BBD, with an understandable list of items to be Provided by Client ("PBC"), a site visit on schedule, clear explanations of the few issues they wanted BYM to correct, and an agreed draft of BYM's draft financials by the end of May. The CPAs produced a draft audit report on the numbers, with only a few reclassifications to complete still open. The May 27 draft showed that BYM had almost $2 million in revenues across all funds during 2015, with $1.7 million in total expenses. A surplus of $225,000 is good news.

But BBD is more careful (or more experienced) than our previous auditors, and that is both good news and bad news. BBD raised a new issue about three affiliated Quaker institutions listed on pages 25‑26 of the 2015 Manual of Procedure in the Yearbook: Miles White Beneficial Society, Friends House and Friends Nursing Home. Our earlier auditors had overlooked BYM's power to elect a majority or all those corporations' trustees, which GAAP accounting treats as control. Right out of the box, BBD saw the significance of BYM's role in corporate governance and "qualified" their opinion on the 2015 financial statements because we did not consolidate in BYM's audit the other bodies' 2015 results. I have served as Treasurer of several Quaker bodies since the mid-1980s, and this is the first "qualified CPA opinion" any of them has received. However, the Trustees and the Interim General Secretary obtained an separate legal opinion, and we now understand that BBD made the right call under GAAP. It does not appear that the qualified opinion will cause BYM much difficulty, though the Trustees will monitor the situation closely going forward.

The June 30, 2016 Operating Fund financials present essentially the same situation as the parallel report for 2015. At the end of June, we had in hand nearly all the Camp revenues and Annual-Session registrations, we had not yet paid either of the two big Camp payrolls, we had paid Hood College only a deposit, and we had accrued few of the Camps' expenses. So the statement of activities shows a $643,000 surplus, and the balance sheet shows $934,000 of cash on hand. That good financial status results simply from the timing of income and expense, and we'll need to await year-end to loudly proclaim our financial victory. In the second half, the Camp Property Management Committee will start the Catoctin Bathhouse replacement, and the release of restricted gifts to pay for construction will balance the expenditures and make the Operating Fund look better (particularly if the contributions continue to flow in). Also, we do know that Annual Session registration is healthy and the Camps had another nice increase in enrollment this year. So, the 2016 financials look good so far.

1 (In Whole Numbers)
Actuals through 6/30/2016
Approved 2016 Budget
4 Revenues
5   Apportionment    
6     Apportionment
7     Apportionment Adjustments
8   Total Apportionment
9   Unrestricted Contributions
10     Contributions
11   In Kind Contributions
12   Total Unrestricted Contributions
13   Attendance Fees
14     Annual Session
15     All Other YM Program
16     Combined Camp
17     Committee
18     Youth Programs
19   Total Attendance Fees
20   Sales    
21     Book Sales
22     Clothing Sales
23     Other Sales
24   Total Sales
25   Property & Vehicle Rental    
26     Property Rental Income
27     Vehicle Rental Income
28   Total Property & Vehicle Rental
29   Interest    
30     Interest & Dividends
31   Total Interest
32   Other Income    
33     Released Funds
34     Gain (Loss) on Sale of FA
35     Other Income
36   Total Other Income
38   Total Revenues
40 Expenses
41     Administrative
42     Annual Session
43     All Other YM Program
44     Combined Camp
45     Committee
46     Development
47     Youth Programs
48   Total Expenses
50 Total Operating Revenue Over (Under) Expenses

Balance Sheet
As of 6/30/2016
1 (In Whole Numbers
Thru 6/30/2016
Thru 6/30/2015
5 Assets
6   Current Assets
7     Cash & Cash Equivalents
8     Apportionment Receivable
9     Student Loans Receivable
10     Other Accounts Receivable
11     Inventories
12     Prepaid Expenses
13   Total Current Assets
14   Long-term Assets
15     Property & Equipment
16     Long-term Investments
17   Total Long-term Assets
18 Total Assets
20 Liabilities
21   Short-term Liabilities  
22     Accounts Payable
23     Deferred Revenue
24     Other Short-term Liabilities
25     Total Short-term Liabilities
26   Total Liabilities
28 Net Assets
29   Beginning Net Assets
30     Net Assets
31       Unrestricted
32       Designated
33       Temp Restricted
34       Perm Restricted
35     Total Net Assets
36   Total Beginning Net Assets
37   Current YTD Net Income
39   Total Current YTD Net Income
40 Total Net Assets
42 Total Liabilities and Net Assets

Trustees of Baltimore Yearly Meeting's Report

Trustee Annual Report 2016 Remarks

Last summer, Trustees approved a draft of the policy and procedures regarding Vehicle and Driver Safety. A copy of that report was included (p. 172) in the yearbook distributed last August. The goal was to gather a comprehensive list of practices for how we can provide a safe environment at our camps and whenever our vehicles are used. This spring, Trustees and others reviewed how the draft policy had worked in practice. With only a few minor changes the policy was approved for use. It will be reviewed every three years or earlier if special issues warrant. This pattern of approving an interim policy and testing it against experience was used when we created the policy on Socially Responsible Investing.

Trustees established a cross-committee task force to create a draft policy that defines how we calculate unrestricted reserves, how to build reserves and how they should be reported and other questions. This work was guided by a white paper produced by a consortium of nonprofit organizations. Here is our attempt to capture the purpose of reserves:

“Unrestricted funds are available for unforeseen expenses or shortfalls in revenue. These funds give us flexibility to have some financial resources for new efforts. They should promote public and donor confidence in the long-term sustainability of Baltimore Yearly Meeting. They help manage cash flow interruptions, minimize the need for borrowing, and generate interest income.”

Discussion of this draft continues at annual session in a joint meeting with Trustees, Stewardship & Finance and Development on Friday afternoon. Our current policy is that unrestricted reserves should be 25% of the operating budget.

We held interviews with several audit firms and selected BBD of Philadelphia. They have extensive experience with Friends Journal, Friends Fiduciary Corporation and Pendle Hill among others. They have worked very well with staff to produce professional materials in a timely manner.

Tom Hill has continued his project of creating a comprehensive list of properties owned by BYM or any of its predecessor or constituent meetings.

Among other activities, Trustees approve contracts and accept bequests like the generous gift from Roberta Warren last year. I hope that everyone here has considered making a bequest along with monthly gifts to the Yearly Meeting so we will continue to thrive.

More topics are included in the annual report.

Report of ad hoc Healthy Organization and Purposeful Evolution (HOPE) Committee

ad hoc Healthy Organization and Purposeful Evolution (HOPE) Committee

Report to Baltimore Yearly Meeting

August, 2016

In the summer of 2015, BYM’s Interim Meeting approved the formation of the ad hoc HOPE Committee with the following background and charge:


Baltimore Yearly Meeting is an evolving community of worship. In 2014, the ad hoc Vision Implementation Committee passed on several needs for further work (section E). The health of our Monthly Meetings and the Yearly Meeting as a whole is essential to our organization’s ability to minister and witness to our leadings. With many committees engaged in identifying needs and supports to fulfill their part of our vision, the issue of the organizational growth of BYM is at the forefront and needs urgent attention. Questions of staffing and finance as well as if a stronger executive function within BYM is needed remain unanswered. There is a desire to move forward in a spirit-led, purposeful way as we strive to support the many needs and callings identified by our evolving organization.

Committee Charge:

The ad hoc Healthy Organization and Purposeful Evolution (HOPE) Committee will continue to support the work identified and outlined in the ad hoc Vision Implementation Committee’s 2014 report. Specifically, the HOPE committee was asked to explore and discern:

1. What is the best organizational and governance structure to sustain a healthy organizational environment for our Monthly Meetings and our Yearly Meeting?

2. What is calling to us in the next 3 - 5 years?

3. What make up of programs, staff, volunteer support will serve us best?

The HOPE Committee began meeting in the fall of 2015 and focused on the 1st and 3rd of these questions, sensing that the 2nd question was a broader topic than this ad hoc committee could handle. The eight members met by phone and in-person, with several full day sessions dedicated to the work.

We have had rich and wide-ranging discussions about the state of the Yearly Meeting and its needs. We reflected on what describes “healthy organizations,” concluding that attributes include having clarity of purpose, roles, and goals; strong, open communication channels; and the capacity to address conflict respectfully and honorably. We shared observations that we have a rich, healthy, and vibrant Yearly Meeting with a tremendous cadre of volunteers and staff carrying out important work that is Spirit-led and beloved by both those providing the services and benefitting from them. The large number of committees reflects that vibrancy to a large degree while also posing important challenges that require attention. We shared concerns about the relative roles of staff and volunteers and the importance of adequately supporting our volunteers and our staff, whose committee work in turn supports our local Meetings and their members and attenders. We explored a variety of staffing needs and concluded that programs need to be developed and proposed before determining the staffing needs for those programs and how volunteers can fit into the program work. Ultimately, our discussions focused on four key areas as reflected in our four recommendations. Cutting across these four areas were underlying needs to support vibrant local Meetings, support Yearly Meeting volunteers, and improve communication, clarity, and connectedness across the Yearly Meeting.

Summary of Recommendations

The HOPE Committee now brings forth the following recommendations:

  1. Create committee clusters to increase communication and coordination and decrease duplication of effort.
  2. Adjust BYM staffing to increase ability for staff to focus on supporting local Meetings and volunteers.
  3. Increase training and support for committee clerks.
  4. Create an Executive Committee

For each of these recommendations, below is a review of what the HOPE committee discerned regarding the background, the challenge, and the recommendation.

1) Create committee clusters to increase communication and coordination and decrease duplication of effort

Background: One of the primary purposes of Baltimore Yearly Meeting is to nurture and support vibrant local Meetings. This should be the focus of the committees’ and the BYM staff’s work.

Faith & Practice (1988) states: “The Yearly Meeting exercises only general oversight and loving care over constituent Meetings.”

The Faith & Practice Proposed Revision (2013) states: “It is the Yearly Meeting that knits local Meetings into the Religious Society of Friends. …Like a Monthly Meeting, the Yearly Meeting builds community, supports the life of the Spirit, discerns right action, and bears witness in the world. Like a Monthly Meeting, it carries out these responsibilities through shared worship, regular Meetings with a Concern for Business, ongoing committee work, and sponsored projects.”

The Manual of Procedure states: “The Yearly Meeting establishes committees for the carrying out of its purposes.”

Challenge: The list of BYM committees and working groups is long and these committees are engaged in a host of activities and programs. Due to the breadth of our work it is often challenging for each committee to know what activities, challenges, and programs all of the other committees are engaged in. Assuring that the BYM community is informed about all that is being done and that the committee members feel supported is becoming increasingly challenging.

Recommendation: Create “committee clusters” where committees with a similar focus/impact come together for better communication and coordination. For the past several years, the clerks of several committees whose work has a large impact on the budget meet together once a month via conference call for a finance meeting. This has proven to be very beneficial in improving communication between these committees in assuring that we are working together with the same information toward common goals. We suggest that additional committees come together, perhaps not as frequently, but with similar intention. Note that these clusters would not be decision-making bodies.

Additional considerations:

The clustering we see making sense is:





Indian Affairs


Youth Programs

Stewardship & Finance

Unity with Nature


Camping Program


Peace & Social Concerns

Advancement & Outreach

Religious Education (or enrichment)



Young Adult Friends

Junior Yearly Meeting


Sue Thomas Turner Quaker Education Fund

Ministry & Pastoral Care

Young Friends

Nuts and Bolts (?)

Camp Property Management


Faith & Practice Revision

Educational Grants

Manual of Procedures





Working groups would fall under the Committee Cluster of the committee that they are under the care of. Committees and working groups may participate in any cluster they feel appropriate and send members to participate in more than one. These clusters are suggestions.

We suggest that during 2017 Spring Interim Meeting, the committees forgo their regular meeting times and meet as clusters to explore improving communication, collaboration and support among and between committees. Subsequent cluster meetings would be published on the Yearly Meeting calendar and open to all.

2) Adjust BYM staffing to increase ability for staff to focus on Meeting support and Volunteer support


The Faith & Practice Proposed Revision (2013) states:

Baltimore Yearly Meeting has staff to help Yearly Meeting committees get the work done. While many committees do not require staff, there are some programs that benefit from the help of staff to keep the programs running. Their experience and expertise enable the staff to supply the committee with information to make necessary and informed decisions, although the staff themselves are not further involved in the decision-making.

The Manual of Procedure states:

Interim Meeting selects, employs and defines the responsibilities of the General Secretary. The General Secretary, with the guidance of the Supervisory Committee, may employ such staff as allowed in the budget approved by the Yearly Meeting in session.

Challenge: The administrative workload of BYM staff has increased substantially over the past three years, in part because of increased public regulation and reporting requirements on our camp and youth programs, and in part through our increased activities and staffing, including the new Growing Diverse Leadership program and staff provided through foundation funding. Staff are currently strained in fulfilling all their administrative responsibilities, with some work having to go uncompleted.

Some BYM committees are staffed; others are not. For those committees who do have designated staff, there is often a tension between the staff’s role and the volunteer committee members’ roles.

The role of the General Secretary is extremely broad and challenging, with divergent demands, both internal and external, needing attention.


  • Revise the Administrative Manager position to an Associate General Secretary position, allowing the General Secretary to delegate some areas of leadership in order to increase overall the focus on supporting and nurturing vibrant local Meetings as well as the volunteers involved in the BYM committees.
  • Convert the current part-time bookkeeping assistant position to a full-time administrative assistant position to increase staff support for the General Secretary, other staff, committee volunteers, and local Meetings.
  • Highlight volunteer support as a part of BYM staffsrole by providing additional training to staff in current positions to help integrate this focus as appropriate to their role.

Additional considerations:

A primary intent in creating the position of Associate General Secretary is to allow that person to have increased responsibility for the internal operations of the BYM office, under the direction of the General Secretary, providing greater overall support to volunteers leading BYM committees and working groups, and allowing the General Secretary to give greater attention and time to working with local Meetings and members. Taking into account their respective gifts and in consultation with the Supervisory Committee, the General Secretary and Associate General Secretary would have discretion to divide among them the responsibilities for local Meeting support, spiritual nurture, committee support, volunteer support, and supervision of the BYM staff.

The full time Administrative Assistant position to replace the part-time bookkeeping assistant position (currently approved and funded to work up to 19 hours/week) would report to the Associate General Secretary and would provide administrative support to all year-round office staff. This role would promote more effective, efficient, and thorough implementation of essential and desired staff responsibilities, and allow the other staff to focus on increased support and service to volunteer support through the BYM committees, working groups, local Meetings, and their members and attenders.

These staffing changes would involve some additional staffing expense, which we believe would be modest and could be accommodated within the Yearly Meeting’s finances. The position descriptions for these new position would be developed by the Supervisory Committee and ultimately determine the exact expense. Final approval of the position descriptions and the decision to create and fund the positions would go through established processes.

3) Increase training and support for Committee Clerks


Clerks of committees are volunteers picked from among the committee members. Committee clerks have a big impact on the effectiveness of the committee’s work.


There is a wide variety of experience in volunteers serving in this leadership role. There are guidelines shared with committee clerks, yet there is room for improvement and consistency which would potentially have a big impact on creating a more positive experience for both the clerks and the committees.


Continue to provide clerking workshops and increase focus on building leadership skills in clerking and supporting new clerks and struggling committees. Incorporate existing ‘best practices’ into a Clerk Orientation Package; this could be provided by Nominating Committee with support from the Associate General Secretary. Make funds available for partial support to go to a clerking workshop. Provide a “mentor” for new or bewildered clerks. The resource pool could include IM and YM clerks, Nominating Committee liaisons, or those they recommend, possibly from Ministry and Pastoral Care, depending on the challenges.

4) Create an Executive Committee

Background and Challenge:

Occasionally, time-sensitive situations arise between meetings of the Yearly Meeting body where clarity is lacking regarding who is supposed to do what. Long intervals exist between meetings of the Yearly Meeting body, especially between October and March. Also, the Yearly Meeting could benefit from having an entity which takes a broad, strategic, and long term view across the various committees and activities of the Yearly Meeting. Such concerns have given rise to calls for more clearly establishing an “executive function” within the Yearly Meeting. For example, the final report of the ad hoc Vision Implementation Committee (p. 11-12) noted this concern as one that it had not taken on but passed to the body of the Yearly Meeting.

Examples of where such an executive function might have been helpful include:

  • Discussion of creation of ad hoc committees, such as HOPE and the ad hoc Growing Diverse Leadership Committee including the development of committee descriptions and charges and the selection of members;
  • Discussion of responses to the Shoemaker Fund when it asked for more information on the role the whole Yearly Meeting would play in the Growing Diverse Leadership effort;
  • Discussion of communications strategy and approaches; BYM no longer has a web working group or publications committee;
  • Development and oversight of our Meeting Visit efforts;
  • Coordination and dissemination of Yearly Meeting policies;
  • Coordination across committees with similar functions, such as finance, witness, and youth;
  • Signing on to statements regarding emergent issues made by the Central Maryland Ecumenical Council, Virginia Interfaith Center for Public Policy, American Friends Service Committee, or Friends Committee for National Legislation; and
  • Considering responses to Baltimore riots, Iran Nuclear Agreement, Paris attacks, etc.

Recommendation: Establish an Executive Committee which would include, ex-officio, the Officers of the Yearly Meeting, namely,

  • Presiding Clerk (convenor),
  • Clerk of Interim Meeting,
  • Recording Clerk,
  • Recording Clerk of Interim Meeting,
  • Treasurer, and
  • Assistant Treasurer,
  • as well as
  • Clerk of Trustees, and
  • Clerk of Supervisory (if different from the Clerk of Interim Meeting).

The General Secretary would generally participate in meetings of the Committee. The Committee may invite the participation of other parties relevant to the matter under discussion.

The Committee would meet at least once per year and at the call of any member of the committee. The Committee would report at the next Interim Meeting or Annual Session on any actions it has taken, as well as make an annual report.

Primary functions of the Executive Committee would include:

  • Advise the Presiding Clerk and Clerk of Interim Meeting;
  • Endeavor to reflect the will of the Yearly Meeting body and apply existing policies to the best of its ability;
  • Make time-sensitive, provisional decisions on behalf of the Yearly Meeting
    • when relevant guidance does not exist in the Manual of Procedure or established policies and practices of the Yearly Meeting, and
    • when time is not sufficient to hold a called Interim Meeting;
  • Consider the needs and activities of the Yearly Meeting from a broad, strategic, and long-term perspective, looking across and seeking to coordinate its various committees and functions;
  • Develop proposals and recommendations for consideration by the Yearly Meeting based on those deliberations;
  • Help manage, coordinate, and promote compliance with Yearly Meeting policies

Supplemental Consideration Regarding Public Statements:

(separate from the recommendation)

The committee considered but did not reach unity on including the item below on issuing of public statements in the list of functions of the Executive Committee. At Summer Interim Meeting, 2016, there was worship sharing on public witness. The query used was “How do we publicly witness to concerning events that reach the national media?” See minute I2016-35. Issuing public statements in response to such events has not been the practice in Baltimore Yearly Meeting. The committee decided to present to the Yearly Meeting as a separate question whether we are led to make it our practice and whether the Executive Committee should have a role in discerning and issuing such statements.

  • Approve necessary and time-sensitive statements made on behalf of the Yearly Meeting
    • when such statements have not had the prior approval of the Yearly Meeting or the Interim Meeting, or
    • when such statements are not already addressed by the policy of the Yearly Meeting as enunciated in its minutes or adopted statements,
    • after considering what relevant actions, statements, and policies have already been approved by the Yearly Meeting.

Laying down the HOPE Committee

Finally, we recommend the HOPE Committee be laid down. Those assembled felt that we have fulfilled as much of our mandate as possible. The new Executive Committee can take on any areas requiring additional work and follow through.

Working Group on Racism Report and Proposal to amend Vision Statement

Proposed Addition to the BYM Vision Statement (shown in bold)

At the 2015 Annual Session the Working Group on Racism proposed additions to the BYM Vision Statement to express the Yearly Meeting’s commitment to become a more multicultural Yearly Meeting. Beginning in late 2015, the Working Group sent letters and emails to over 50 local Meetings asking them to season the proposal. Some 20 local Meetings sent substantive responses. Several Yearly Meeting committees commented as well. In light of the seasoning the Working Group received, the Working Group on Racism and the Ministry and Pastoral Care Committee now offer to the Yearly Meeting for its discernment whether the proposed addition shown in bold below expresses the Sense of the Meeting or whether further revisions are needed:

Baltimore Yearly Meeting is a worshipping community, gathered in the presence of the Divine, affirming that of God in every person. The Yearly Meeting knits together Friends from the Chesapeake to the Appalachians into the larger Religious Society of Friends. As Quakers, we seek to know and follow God’s will for us as a gathered people, to speak the Truth that is revealed to us, and to listen to the Truth that is revealed to others.

We aspire to listen deeply and inclusively to each other, to actively welcome all, and to attend in joy and faith to the Inward Teacher, whom some call Light, some call Spirit and some call Christ.

We Friends are of many skin colors, ethnicities, socio-economic backgrounds, gender identities, sexual preferences, abilities, and stages of life seeking the Spirit’s presence in our lives, and in our life together. We aspire to include a greater diversity of Friends across all differences, recognizing that some of us have experienced oppression and marginalization in ways that others have not.

We aspire to teach and nourish Quaker ways of worship and service for this and future generations, to uphold and promote Quaker values and to support Friends Meetings in our region.

We seek to expand opportunities for Friends to meet together and know each other in that which is eternal.

We seek to serve others in love, to share our gifts and resources, to reach out to those in need, both friends and strangers, and to witness in the world to our shared experience of the infinite love of God.

Development Committee Report

Report not yet received.

Report on Meeting Visiting Project

Report not yet received.

Youth Programs Committee Report

Report not yet received.

ad hoc Growing Diverse Leadership Committee Report

Report not yet received.

Search Committee Report

Yearly Meeting Officers

Ken Stockbridge (Patapsco)YM Presiding Clerk - 2nd 2-year term, 2016-2018
Marcy Seitel (Adelphi)Clerk of Interim Meeting - 1st 2-year term, 2016-2018
Arthur David Olson (Takoma Park)Interim Meeting Recording Clerk - 2nd 2-year term, 2016-2018

Supervisory Committee

Sheila Bach (Langley Hill)3rd 2-year term, 2016-2018
Peirce Hammond (Bethesda)1st 2-year term, 2016-2018

Nominating Committee

Erik Hanson (Takoma Park)2nd 3-year term, 2016-2019
Denna Joy (Richmond)1st 3-year term, 2016-2019

1 additional Friend is needed for Nominating Committee

Nominating Committee Report

Underline = Reappointment; Italics = New appointment

Year of initial appointment follows Local Meeting

Advancement & Outreach

Scott CannadyMidlothian (11)
Aaron "Nony" DuttonHomewood (14)
Martin MelvilleState College (14)

Alexander BarnesAdelphi (13)
Michael CroninWashington (15)

Marsha HollidayWashington (16)
Mackenzie MorganAdelphi (16)
Jeannette SmithLangley Hill (13)

Camp Property Management

Lois Carter FayValley (14)
Nicholas "Nick" FunkhouserFrederick (14)
Katherine "Kate" MeakerSandy Spring (14)
Gloria Victor DorrSandy Spring (14)

Frances "Frannie" TaylorGoose Creek (12)
Avery RainAdelphi (15)

Judith "Judy" CahillCharlottesville (16)
David "Dave" DillerAdelphi (13)
Kenneth "Ken" OrvisWashington (16)

Camping Program

Natalie FinegarSandy Spring (11)
Linda GarrettsonSandy Spring (14)
Gary GillespieHomewood (11)
Roni J. KingsleyRichmond (14)
Elizabeth "Betsy" KromeWilliamsburg (10)
Joshua "Josh" RileyHopewell Centre (11)
Sarah WilliamsonAnnapolis (14)

Allegra ChurchillCharlottesville (13)
Alex JadinWashington (12)
Joann Coates HunterFrederick (15)
Hannah LordSandy Spring (15)
Rachel LordSandy Spring (15)

Stephanie "Steph" BeanAdelphi (16)
Katie BlissFrederick (16)
Brooke CarrollSandy Spring (16)
Alan DeSilvaSandy Spring (16)
Kathryn "Katy" SchutzCharlottesville (13)
Harry "Scotty" ScottYork (13)


Jon NafzigerCharlottesville (14)

Kevin CaughlanSandy Spring (15)

Marion BallardBethesda (16)
Walter BrownLangley Hill (13)
Elizabeth "Liz" HofmeisterBethesda (13)
Andrei IsraelYork (16)

Educational Grants

Carole BrownLangley Hill (14)
William "Bill" StreinWashington (14)

David BohnertDunnings Creek (13)
Betty SmallwoodLangley Hill (15)

Janet EabyNottingham (13)
Elizabeth "Betsy" TobinFrederick (16)

Faith and Practice Revision

Katherine Smith Maury River (14)

Indian Affairs

Martha Claire CatlinYork (11)
Susan "Sue" Marcus Alexandria (11)
Jerry Miller Dunnings Creek (12)
Rebecca "Rep" Pickard Gunpowder (14)

Sara Tome HarfallPatapsco (15)

Eric CarlsonGoose Creek (13)
Mochiko DeSilvaSandy Spring (16)
Jana McIntyre Sandy Spring (13)
Patricia "Pat" PowersSandy Spring (16)
Catherine "Cathy" SchairerSandy Spring (13)

Manual of Procedure

Susan KaulBethesda (11)
Margaret "Peggy" Dyson-CobbMaury River (14)

Susannah RosePatapsco (15)
Alison DuncanAdelphi (15)

Ministry and Pastoral Care

Alexandra "Alex" BeanAdelphi (11)
David "Dave" FitzYork (16)
Donald "Don" GannBaltimore, Stony Run (11)
Melanie GiffordAdelphi (14)

Amy SchmaljohnGunpowder (12)
Tim HuntLangley Hill (15)
Tom KlausSandy Spring (15)

Henry ApenchaBaltimore, Stony Run (16)
Jessica ArendsYork (16)
Marika CutlerBethesda (16)

Peace and Social Concerns

Ellen ArginteanuRichmond (14)
Samantha MagrathAdelphi (14)
Richard "Rich" ThayerBaltimore, Stony Run (11)
Joshua "Josh" WilsonPatapsco (13)

Jodi BeattyHerndon (15)
Lauren BrownleeBethesda (15)
Robert "Bob" GorenBaltimore, Stony Run (15)

Annette BreilingFrederick (13)
Phillip "Phil" CaroomAnnapolis (13)
Andrew "Andy" ConlonNorfolk (16)
Rosemarie DavisPatapsco (16)
Darcy LaneSandy Spring (16)


Carol SeddonBaltimore, Stony Run (14)
Barbara "Barb" PlattAdelphi (14)

Martha GayAdelphi (15)
Elise HansardRoanoke (15)
Steve MorseLangley Hill (15)
Deborah LegowskiSandy Spring (15)

Barbarie HillCharlottesville (13)
Rebecca RawlsLangley Hill (16)

Religious Education

David HendersonLangley Hill (14)
Nancy MooreBaltimore, Stony Run (14)
Marilyn RothsteinGunpowder (14)
Harriet Schley Norfolk (14)
Dorothy Shumway York (14)

Jules ArginteanuRichmond (12)
Gail GannBaltimore, Stony Run (12)
Michael DeHartSandy Spring (15)
Amrit MooreMaury River (15)
Michael NewheartAdelphi (15)

Windy CoolerAdelphi (13)
Gene ThroweWashington (15)

Stewardship and Finance

Donald "Don" CrawfordValley (14)
Jason EabyNottingham (11)
Richard "Rick" PostLangley Hill (14)
Henry "Hank" RupprechtFrederick (14)
Wilmer "Wil" StrattonMaury River (14)

James "Jim" LynnSandy Spring (12)
Susan GriffinWashington (15)
Paul PhillipsBaltimore, Stony Run (15)

Alexandra "Alex" BellBethesda (16)
Karen CunnynghamAnnapolis (16)
Lee HenkelFloyd (13)
Karen OwnbeyPatapsco (16)
Nic TidemanBlacksburg (16)

Trustees of Baltimore Yearly Meeting

Frederick "Fred" LeonardBaltimore, Stony Run (14)
William "Bill" MimsLangley Hill (11)
Jean WilsonGunpowder (14)

Arthur David OlsonTakoma Park (12)
Karen TreberDunnings Creek (12)
Harry TunisHerndon (12)

Gregory "Greg" TobinFrederick (13)

Unity with Nature

Phillip "Phil" FaveroAnnapolis (14)
B. Eli FishpawMaury River (12)
Munro MeyersbergSandy Spring (14)
Deborah "Debbi" SudduthGoose Creek (14)

Ann PayneFrederick (12)
James "Jim" WagnerFrederick (13)

Karie FiroozmandBaltimore, Stony Run (16)
Kathy FoxMaury River (13)
John HudsonSandy Spring (13)
Richard "Rick" MorganBethesda (13)
Susan "Sue" HunterDeer Creek (13)

Youth Programs

Christine "Chrissie" DevinneyGoose Creek (11)
Kate EnglishLangley Hill (14)
Janey PugsleySandy Spring (14)
Miles "Chip" TrailMaury River (14)

Katherine "Katie" CaughlanSandy Spring (12)
Laura Coleson-SchreurBaltimore, Stony Run (12)
Anne BaconHopewell Centre (15)
Annalee Flower-HorneTakoma Park (15)
Grace McFarlaneBaltimore, Stony Run (15)

Johanna CowieSandy Spring (16)
Kat DarnellFrederick (16)
Jamie DeMarcoBaltimore, Stony Run (16)
Hannah GresserSandy Spring (16)
Rebecca "Becka" Haines RosenbergAlexandria (15)
Mark RoushSandy Spring (16)

Representatives to Affiliated Organizations
AFSC Corporation

Chester McCoyAdelphi (14)
M. Jolee RobinsonAdelphi (11)

Aaron "Nony" DuttonHomewood (11)

David "Dave" TreberDunnings Creek (13)

FCNL Representatives

Rosalie DanceBaltimore, Stony Run (11)
Deanna Meyer BoydBaltimore, Stony Run (11)

Tom GibianSandy Spring (15)
Marion BallardBethesda (15)

Susan GriffinWashington (16)
Byron SandfordWashington (16)

FGC Central Committee

Mark CannonWashington (14)
Laura Lee FischerLangley Hill (11)
Timothy "Tim" Mullady Annapolis (11)
Ann Riggs Annapolis (14)

John MeyerWashington (12)
Rebecca "Becka" Haines RosenbergAlexandria (15)

Linda GoldsteinCharlottesville (13)
Michelle BellowsRichmond (16)

Friends House and Nursing Home

Bevan CrokerCharlottesville (11)
Rachel Messinger Alexandria (14)
Megan ShookHomewood (14)
Nominated by Board
Mosi HarringtonAdelphi (10)
John SmallwoodLangley Hill (14)

Alan WrightSandy Spring (11)
Ramona BuckPatapsco (15)
Margaret "Meg" MeyerBaltimore, Stony Run (15)

Nominated by Board
Brian CarrollSandy Spring (13)
Kendall AnthonySandy Spring (15)
Eileen StanzionePatapsco (15)

Carlotta JoynerFrederick (13)
Linda PardoePatapsco (13)

Nominated by Board
James "Jim" BellWashington (16)
Ross CaponBethesda (16)
Barbara GibianSandy Spring (16)

Friends Meeting School (appointed on advice of Advancement and Outreach)

Peirce HammondBethesda (15)

Deborah HainesAlexandria (10)

Friends Peace Teams

Robert "Bob" Rhudy (representative) Patapsco (16)
Sarah Workeneh(alternate) Baltimore, Stony Run (11)

FUM General Board

Georgia Fuller Langley Hill (14)
Walter Fry West Branch (14)
Riley RobinsonWashington (09)

Friends Wilderness Center (appointed on advice of Unity with Nature)

Keith CurtisHerndon (14)

FWCC Section of the Americas

Michael DooBaltimore, Stony Run (15)
Jason EabyNottingham (15)

Thomas Finegar (YF)Sandy Spring (16)
Anna Goodman (YF)Sandy Spring (16)
Bette HooverSandy Spring (13)
Judith "Judy" SeamanBuckhannon (13)

Miles White Beneficial Society

Rosalie DanceBaltimore, Stony Run (11)
John McKusickHomewood (11)
William "Bill" MilesBaltimore, Stony Run (11)

Robert "Bob" FetterGunpowder (12)
Elizabeth HarlanLittle Falls (15)
Phil FratesiBaltimore, Stony Run (15)

Herbert "Herb" ClarkHomweood (07
Kathryn PettusBaltimore, Stony Run (13)
Esther SharpGunpowder (07)
Amy SchmaljohnGunpowder (16)

National Religious Campaign Against Torture (appointed on advice of Peace and Social Concerns)

Malachy Kilbride Washington (14)

Prisoner Visitation and Support (appointed on advice of Criminal and Restorative Justice, Peace and Social Concerns)

Susannah RosePatapsco (15)

Quaker Earthcare Witness (appointed on advice of Unity with Nature)

Toni Hudson (representative) Sandy Spring (11)
B. Eli Fishpaw (alternate) Maury River (12)

Quaker House, Inc. (appointed on advice of Peace and Social Concerns)

Denna JoyRichmond (15)

Sandy Spring Friends School (4 year terms)

Louis "Lou" Harrington Sandy Spring (12)

Lauren BrownleeBethesda (14)
Cynthia Terrell Bethesda (11)

Barbara AndrewsSandy Spring (16)

William Penn House

William "Bill" Mims Langley Hill (11)

Unity with Nature Committee Report

Proposal by the Unity with Nature Committee
on Calculating Carbon Footprints

For consideration by Baltimore Yearly Meeting at Annual Session 2016:

You will say, Christ saith this, and the apostles say this, but what canst thou say? Art thou a child of the Light and hast walked in the Light, and what thou speakest, is it inwardly from God?” George Fox


Unity with Nature Committee’s mission is "to work into the beliefs and practices of the Yearly Meeting the twin principles that God's Creation is to be respected, protected, and held in reverence, and that human aspirations for peace and justice depend upon restoring the Earth's ecological integrity." This mission led us last year to introduce to BYM meetings a Shared Quaker Statement on Climate Change embraced by Quakers around the world.

The Shared Quaker Statement acknowledges that human activities are exacerbating changes in the earth's climate, and it calls us "to work for the peaceable Kingdom of God on the whole Earth, in right sharing with all peoples". It calls Quakers to live justly and to recognize our "moral duty to cherish Creation for future generations."

In keeping with the Quaker Climate Change statement, UWN asks f/Friends to consider their individual carbon footprints as well as that of their meetings.  We offer guidance in tracking your carbon footprint as a form of witness to your right sharing of the earth's finite commons. Carefully examining our actions enables us to actively find our path to the peaceable kingdom, revealing steps needed to share the earth’s resources more equitably and to live more sustainably. Unity with Nature offers an interactive "Next Steps" document which suggests many ways to begin living more simply and to reduce our carbon footprints.

Unity with Nature Committee asks individuals and monthly meetings to join us in tenderly accounting for the impact of our individual and collective lives on the troubled earth. We invite you to become experiential witnesses in our own time to the power of carefully living in right relationship with creation.


Unity with Nature Committee requests that BYM approve the following proposal:

Baltimore Yearly Meeting embraces the request of its Unity with Nature Committee that individuals and Meetings make efforts to determine their own carbon footprints as a guide to their "Next Steps" toward  living in right relationship.  Using our fair share of the atmosphere’s limited capacity to absorb carbon moves us closer to the peaceable kingdom.  The Yearly Meeting will forward this request to local Meetings to share with their members and attenders.

"So let your lives preach, let your light shine, that your works may be seen, that your Father may be glorified; that your fruits may be unto holiness, and that your end may be everlasting life." George Fox

Manual of Procedure Report

This year Interim Meeting in March approved forwarding the following substantive changes to the Yearly Meeting.

Substantive Changes:

  • Amending the entry on page 11 to read: “I. Introduction: The purpose of this Manual is to provide a basis for the good order of the Religious Society of Friends within Baltimore Yearly Meeting by describing the current organizational structure of the Yearly Meeting, its officers and committees, and its relations to other Friends’ bodies. Changes that alter the meaning of this manual (substantive changes), are approved by Yearly Meeting in Session as described in article XI of this Manual.”
  • We found the first portion of second paragraph on page 1, “Article I. Introduction” not descriptive of the Manual, but rather of the functions & responsibilities of the Yearly Meeting, that are described elsewhere, and we recommend deleting it. (“Certain responsibilities have traditionally been vested in Yearly and Quarterly Meetings by the members of the constituent Monthly Meetings. Establishment, laying down, consolidation, or division of Monthly Meetings, though initiated locally, is [are] subject to the approval of the Yearly and Quarterly Meetings, if any, to which such local Meetings report. Friends have granted the Yearly Meeting the power to determine its budget and to make apportionments thereof to the Monthly Meetings, either directly or through the Quarterly Meetings”).
  • The last sentence in that 2nd paragraph, we recommend retaining: “This Manual deals solely with the organizational structure the Yearly Meeting establishes to handle matters, which are entrusted to it by the constituent Monthly or Quarterly Meetings or by individual Friends.”
  • On page 2, 4th point, we again recommend amending for clarity: “to approve a budget and to determine apportionments thereof to....”
  • On page 4, 2nd full paragraph, 8th line (in light of a decision made at the 2015 Annual Session): “The Trustees arrange for a certified public accountant to audit the Yearly Meeting’s books and records in accordance with Yearly Meeting policy, and receive and review the auditor’s report (currently, an audit is done annually).”
  • On page 5 and 6, we reordered the points 4 and 7 under the heading of “The functions of Interim Meeting are”:
    • new 4th point: “to appoint from the floor a Naming Committee of two Friends to nominate Friends for appointment to fill the vacancies on the Search Committee.”
    • new 7th point, for clarification: “to make sure that adjustments are made in the number of trustees of any corporation affiliated with Baltimore Yearly Meeting to comply with their legal requirements (see Article VIII).”
  • On page 6, we inserted a new paragraph coming after the final point, describing what had been the 5th point, moved and edited from the list of points for stylistic integrity: “The Naming Committee is appointed on Spring Yearly Meeting Day, and serves for one year or until a new Committee is appointed. The Naming Committee usually presents its recommendations to Interim Meeting on Summer Yearly Meeting Day. At any time, the Naming Committee may present to Interim Meeting nominations to fill vacancies on the Search Committee that occur during the year.”
  • On page 7, 7th paragraph, 1st line: “The Supervisory Committee also oversees the maintenance of the office property…”
  • On page 11, at the end of the committee description of the “Advancement and Outreach Committee,” add “The Internet Communications Working Group is under Advancement and Outreach’s care.”
  • On page12, at the end of the committee description of the “Camping Program Committee,” add “The Camp Diversity Working Group is under the Camping Program’s care.”
  • On page 15, at the end of the committee description of the “Ministry and Pastoral Care Committee,” add “The following working groups are under the care of Ministry and Pastoral Care:
    • Intervisitation Working Group
    • Women’s Retreat Working Group
    • Working group on Racism”
  • On page 16, at the end of the committee description of the “Peace and Social Concerns Committee,” add “The Right Sharing of World Resources Working Group is under the care of Peace and Social Concerns.”
  • On page 17, on advice from P&SC, change the 5th paragraph to: The Peace and Social Concerns Committee acts as the conscience of the Yearly Meeting in issues relating to prison concerns and the death penalty. The committee recommends to Nominating, as appropriate, one person to be approved by the Board of Directors of Prisoner Visitation and Support for a three-year, once renewable term. The Board meets in Philadelphia two or three times a year.
  • On page 19, at the end of the committee description of the “Unity with Nature Committee,” add “The Right Relationship with Animals Working Group is under Unity with Nature’s care.”
  • On page 28, the 4th paragraph has been changed upon advice from P&SC: The Peace and Social Concerns Committee recommends to Nominating, as appropriate, one person to be approved by the Board of Directors of Prisoner Visitation and Support for a three-year, once renewable term. The Board meets in Philadelphia two or three times a year.

Non-Substantive Changes (general copyedits):

  • On page 1, 5th paragraph, we amended for clarity and active voice: “The Yearly Meeting appoints officers and committees necessary to carry out its concerns effectively.”
  • On page 17, 3rd paragraph, 2nd line, to correct spelling of Meeting: “It seeks to challenge the Yearly Meeting and….”
  • On page 25, for consistency with other Friends Schools: “Friends Meeting School, Inc.”
  • On page29, to reflect actual practice: “Revisions to Faith and Practice are initiated by one or more Local or Quarterly Meetings….”
  • On page 34 through 51: The Manual of Procedure Committee would like to suggest a “non-substantive change” for the different level of headings for the Appendices. For example, beginning on page 34, Appendix D, Youth Safety Policy, contains four sub-appendices. This becomes especially confusing when the “Appendix D, Youth Safety Policy, Youth Safety Appendix D” (p51) is then followed by “Appendix E, Guidelines for Embracing the Ministry of Friends.” We suggest numbering these sub-appendices thusly: Appendix D.1, D.2, etc.

1All page numbers refer to the 2015 hard-copy Manual of Procedure of Baltimore Yearly Meeting.